Youth Programme Support Officer

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

Eligibility criteria

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of Deputy Representative, the UN Volunteer will undertake the following tasks:

1. Ensures effective and efficient functioning of the office of HOA of the NCO focusing on achievement of the following results:

• Management of the layout of the HOA’s office, ensuring an environment of professionalism and teamwork at all times.
• Efficient and discreet management of the HOA’s schedules.
• Prepare brief background notes, bio of persons or organizations for the scheduled meetings.
• Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with the concerned persons on behalf of the HOA.
• Provide secretarial supports and inputs to NCO on document designing and presenting with infographic skills as per UN Women standard.
• Screening of all incoming communications, filter outgoing correspondence for supervisor’s signature, clearance, and further action by other staff; wherever possible.
• Adherence to appropriate protocol and correspondence guidelines by CO team when communicating with Government and other external partners.
• Use of other office management system e.g. common calendar of events, alerting about emergency priorities, flow of information and coordination for approval of different documents.

1. Ensures provision of effective communications, programmatic and administrative support to the UN Women Nepal Country office focusing on achievement of the following results:

• Maintenance of the filing system of all official correspondence ensuring safekeeping of confidential materials. Use of professional filing system both in hard copies and e-copies.
• Coordination of the information flow in the office including regular checking of NCO registry email and dissemination of corporate and interoffice communication to staff as required.
• Facilitation of information sharing with Program and Operations Teams.
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports and other documents to the HOA.
• Draft routine correspondence, interoffice circulars, general briefing notes and minutes of meetings when requested, brief translations when required.
• Support to organization of programme events as required.

1. Ensures the provision of front-desk service, telephone communication services and general administrative support services focusing on achievement of the following results:

• Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to UN/UN-Women. Collection of information and update of the UN telephone list and UN Directory, Addresses of the Government, International Organizations, Embassies, and Civil Society Organizations (CSOs) and other important contacts.
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls
• Issuance of gate passes, taking care of registry/incoming & outgoing mail, documents.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing preparing bills related to office work.
• Effective management of office supplies and stationery, publications, and resource materials of NCO.

1. Provides programme management support to NCO’s programme interventions focusing on the following results:

• Support with preparation and review of programme documents including terms of reference, solicitation/evaluation documents, partner reports and deliverables.
• Provide technical assistance for developing and updating project briefs and factsheet Provide coordination support on the programme implementation.
• Maintain the repository of programme/project related documents.
• Provide administrative, logistic and documentation support for partner meetings and stakeholder consultations.

1. Perform other related duties and assignments in support of the monitoring, evaluation and resource mobilization efforts at NCO, as and when required.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
• Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Bachelor’s degree in social work, law, economics, gender/women’s studies, political science, or related discipline. Master’s degree in related field is desired.

Required Experience: 0 – 2 years

Experience Description:

Demonstrated interest and/or experience in secretariat support and programme management support.

Language Skills: English and Nepali (both mandatory)

Required experience:

24 Months

Experience remark:

Bachelor’s degree in social work, law, economics, gender/women’s studies, political science, or related discipline. Master’s degree in related field is desired.

Required Experience: 0 – 2 years

Experience Description:

Demonstrated interest and/or experience in secretariat support and programme management support.

Language Skills: English and Nepali (both mandatory)

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Development programme management, Volunteer programmes and volunteer management

Area of expertise details:

Development programmes, technical assistance and volunteer management

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Commitment and Motivation, Communication, Knowledge Sharing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of (the Programme Country) and legal residents in (the Programme Country or territory) with the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 26-12-2020.