Youth Program Operations Coordinator

Overview

Coordinate and support operations for youth programs in New York City.

You have:

• Bachelor's degree required, preferably in business, logistics, education, or related field
• A minimum of 3-5 years’ experience coordinating program operations and logistics, preferably in a youth education setting
• Experience working with refugee and/or immigrant populations is strongly preferred
• Experience working with the New York City Public School system highly desirable
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with MS Office applications, especially MS Excel
• Fluency in English required; fluency in a second language highly desired (Dari, Pashto, Ukrainian, Russian, Spanish, French)
• Organized, responsible, and flexible: able to maintain responsibility for multiple tasks in a diverse, fast-paced work environment
• Attentive to detail

Job Overview:

The Youth Program Operations Coordinator is responsible for supporting the smooth operation of all IRC in New York Youth Programs, including the Newcomer Youth Summer Academy, Youth Tutoring, Leaders in Training and School Success Coaching. This includes leading procurement of supplies, management of Google Suite accounts, coordinating student transportation, meals, field trips, recreational activities, special events, and liaising with partners. They work closely with colleagues to ensure that the Youth Program goals and objectives are accomplished using a holistic, collaborative approach in partnership with school staff, partner organizations, parents, and newcomer youth.

Major Responsibilities:

- Plan, prepare, and facilitate staff training for youth programs - Organize Metro Card procurement, distribution, and tracking - Provide technological support to instructional staff and students, including managing, maintaining and securing devices - Conduct inventory of supplies, organize & lead procurement of materials - Prepare purchase vouchers and process receipts - Assist with student school enrollments for recently arrived families - Administer interviews and finalize hiring for Peer Mentors - Facilitate and supervise program relocation - Strategize and execute community events, field trips, graduation and donor visits. - Liaise with host school staff and vendors regarding all student meals & contracts for student breakfast/lunch - Manage a small team of staff, including Youth Program Specialists and Peer Mentors, providing support, guidance, and regular feedback. - Collaborate with colleagues to plan, prepare, and facilitate Youth Tutor training. Oversee onboarding logistics for volunteer Youth Tutoring team, including setup of Google Suite accounts - Facilitate student arrival and dismissal, following policies and procedures - Update and create youth education department promotional materials, including securing accurate translations - Plan college tours and career days for the Leaders in the Training program

Job Requirements:

Education: Bachelor’s degree required, preferably in in business, logistics, education, or related field

Work Experience: A minimum of 3-5 years’ experience coordinating program operations and logistics, preferably in a youth education setting

Demonstrated Skills & Competencies

- Experience working with refugee and/or immigrant populations is strongly preferred - Experience working with the New York City Public School system highly desirable - Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to lead in a way that recognizes IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives. - Excellent written, verbal, and interpersonal communication skills - Attentive to detail - Proficiency with MS Office applications, especially MS Excel - Organized, responsible, and flexible: able to maintain responsibility for multiple tasks in the context of a diverse, fast-paced work environment - Fluency in English required; fluency in a second language highly desired (Dari, Pashto, Ukrainian, Russian, Spanish, French)

Working Environment:

- All applicants must be based in or be willing to work from our New York City office. - Expected to be in-person Monday-Friday during mini-NYSA and NYSA which we plan to take place in-person in a centrally located public school in New York City. - May require occasional weekend and/or evening work.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors, including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements.

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: rescue.org