Youth Program Assistant

Job Description

IRC Background: The mission of the International Rescue Committee (IRC) is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. Founded in 1933, the IRC has a presence in over 40 countries and 27 offices in the United States; the IRC leads the way from harm to home. The IRC opened an office in Seattle in 1976 and provides immediate resettlement assistance, employment assistance, intensive case management, immigration services, health and wellness programs, and education support.

Job Overview: The vision of the IRC Seattle Youth Program is that youth from refugee and immigrant backgrounds will have the skills and resources necessary to pursue a future of opportunity. The Youth Program works towards this vision by providing education and enrichment opportunities to help school-aged youth and young adults catch up on their education, accelerate English Language Learning, and build positive relationships in the school and community. The Youth Program Assistant supports the effective operations and program implementation of the entire IRC Washington Youth program through data management and reporting, office management, and supporting program implementation, monitoring and evaluation. As the Youth Program Assistant, you will have the unique opportunity to partner with the youth program team supporting newcomer youth as they develop the skills, resources, and knowledge to pursue their future goals and dreams.

Major Responsibilities:

Data Management and Reporting (40%)

· Update and monitor youth program data tracking systems in MS Excel including master rosters, attendance tracking templates, enrollment and verification documentation records.

· Manage the ongoing process of inputting and updating client data in ETO, agency wide database.

· Maintain and regularly update youth program templates and forms.

· Improve and maintain youth program electronic filing systems and organization.

· Provide training to youth program team to ensure effective implementation and use of data tracking systems, templates and forms.

· Pull, analyze, and summarize subsets of program data for grant reports and annual youth program report.

· Maintain calendar and administrative processes to support grant application, reporting, and invoice deadlines.

Office Management (40%)

· Oversee and manage the organization of the youth program office including technology, office supplies, and program supplies.

· Manage all processes related to in-kind donations for the youth program team including donation requests, wish-lists, CIK data tracking, donation records, learning supply distribution process, and organizing donations within the youth program office.

· Manage systems and tools that support the youth program team including team meeting agendas, MS Teams channel, software subscriptions etc.

· Provide administrative support to the Youth and Education Program Manager.

Program Implementation and Monitoring & Evaluation Support (15%)

· Support the successful implementation of youth programs by filling in as an assistant educator as needed at afterschool programs, summer programs, and school orientations.

· Support program staff with the organization and implementation of special events such as field trips, break camps, back to school nights, education orientations, etc.

· Support program staff as needed with program enrollments, program reminder calls, and program feedback calls to families.

· Support special monitoring and evaluation projects such as surveys, focus group discussions, or research projects.

· Manage the translation process for program flyers, enrollment documents, and forms.

Other (5%)

- Meet weekly with IRC Youth and Education Program Manager to discuss work assignment, receive support and feedback. - Participate in all program meetings, staff development activities, and fully engage as a member of the IRC team. - Comply with all policies, procedures, and protocols of the agency. - Other related duties as assigned.

Key Working Relationships:

Position Reports to: Youth & Education Program Manager

Position directly supervises: Interns, volunteers Other Internal and/or external contacts:

Internal: IRC R&P team and all other IRC departments, Youth Program Coordinators, Specialists, WSC & WRC Members

External: School districts, Families, other partners agencies.

Qualifications

Job Requirements:

· 2+ years related professional experience in data management, office management, and/or administrative support.

· 2+ years’ experience working with children/youth in an educational setting – tutoring, teaching, youth development programs etc.

· Committed to anti-racism and continual learning and growth.

· Cross cultural experience; lived experience and/or experience working with people from refugee and/or immigrant backgrounds.

· High level proficiency in MS Office Suite, particularly MS Excel; ability to create comprehensive spreadsheets and analyze and summarize various forms of data.

· Experience working with multi-lingual learners and families.

· Flexible and adaptable – able to quickly problem solve and change plans as needed.

· Strong written, verbal, and interpersonal communication skills. Ability to work well with people of diverse cultural backgrounds.

· Ability to work well independently and as part of a team. Ability to work remotely and responsibly self-manage time and tasks.

· Ability to maintain responsibility for multiple tasks in the context of a diverse, fast-paced work environment.

· English proficiency, both spoken and written, and professional proficiency in relevant languages a plus but not required (Ukrainian, Dari, Pashto, Arabic, Swahili, Kinyarwanda, etc.).

Working Environment:

· This is a hybrid position requiring 2-3 days working from the IRC office in SeaTac and some in-person programming required within school districts in South King County. 1-2 days per week can be remote work from home office if desired.

· Access to reliable internet connection required if opting to work remotely from home office.

· Access to reliable transportation to commute to SeaTac and South King County and Snohomish County schools.

· Typical work schedule is 9:00am – 5:00pm or 10:00am – 6:00pm, Monday – Friday, with occasional evening and weekend activities.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: IRC is an equal opportunity employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

IRC- leading the way from harm to home

Please Apply at http://www.rescue.org/careers