WFP Malaysia (UNHRD) - Logistics Associate (Hub) G6

Logistics & Procurement

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

We are seeking to fill the position of Logistics Associate G6 (Hub), based in the UNHRD Malaysia.

Applicants must reside within commuting distance to the office location in the duty station and must be Malaysian Residents holding a valid passport and/or identity card, or a valid Resident. Permit to work and live in the country.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance. As a team member of the UNHRD Hub based in Subang you will contribute to managing logistics and warehouse management services effectively, maintaining high standards of accuracy and compliance in all activities.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

1. Provide specialized support to logistics operations and activities, adhering to standard processes. Contribute to the effective delivery of humanitarian assistance and logistics support in the UNHRD Hub.
2. Coordinate requests and ensure timely delivery of commodities and supplies to authorized partners and destinations. Maintain communication with relevant stakeholders to ensure smooth and efficient operations.
3. Manage logistics vendors' contracting activities, including performance monitoring and measurement. Ensure compliance with service agreements and quality standards.
4. Identify, resolve, and provide recommendations on specialized logistics and/or warehouse queries/requests for support, using initiative and following standard processes. Ensure timely and accurate resolution of inquiries with an excellent client service mindset.
5. Prepare, monitor, and revise budgets for all delivery modalities. Ensure adherence to relevant procedures and compliance with corporate standards.
6. Monitor inventory management processes, track trends, and account for inventory status from source to designated destination.. Ensure accurate stock records and management.
7. Support oversight of commodity accounting data quality and integrity. Ensure that all records and reports are accurate and up to date.
8. Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities. Ensure supply chain requirements are considered in strategic planning.
9. Manage documentation processing for the execution of logistics operations (e.g., customs clearance, invoice verification). Take appropriate actions to resolve operational issues, escalating complex issues to the supervisor as needed.
10. Collect data and conduct analysis. Produce reports (e.g., physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
11. Liaise with internal and external stakeholders to support logistics operations and contribute to effective service delivery.
12. Supervise the work of support staff, including storekeepers and assistant storekeepers. Provide practical advice and guidance to ensure individual and team objectives are delivered to agreed standards and deadlines.
13. Support logistics emergency preparedness and response activities, including Logistics Capacity Assessment and Contingency Plan updates. Contribute to UNHRD's ability to respond effectively to emergencies.

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essentials:

• Experience in using logistics and supply chain management software i.e.SAP, commodity accounting for non-food items.
• Experience with warehouse and inventory management
• Excellent communication and interpersonal skills, with the ability to address and resolve issues efficiently.
• Strong organizational, analytical, and record-keeping skills.

Desirables:

• Knowledge of another UN language at B level is an advantage
• Experience working in a United Nations common system, international or non-governmental organization.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. Additional training in logistics, supply chain management, or a related field is desirable.

Language: Fluent in English and Bahasa Malaysia, both oral and written

Experience: Minimum of 6 years of progressively responsible experience in logistics, supply chain management, or related fields

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR as outlined in the Generic Job Profile “Logistics Associate G6” apply.

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following website for detailed information on working with WFP “ http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Applicants must be:

• Malaysian Residents holding a valid passport and/or identity card, or a valid Resident Permit to work and live in the country; and
• Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station (United Nations Humanitarian Response Depot, Subang, Lot 14104 (PT 12136), Jalan TUDM, Seksyen U7, 40150 Shah Alam, Selangor, Malaysia)

Please note that applications should be sent in English. Only applications received in English will be considered.

Deadline: 28 June 2024

Ref. VA: 833557

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service

Apply now

Added 14 days ago - Updated 7 hours ago - Source: wfp.org