WFP Kuala Lumpur (UNHRD) - Storekeeper G5

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

We are seeking to fill a Fixed Term position of Storekeeper G5 based in UNHRD Kuala Lumpur, Malaysia.

Please note that this vacancy announcement is being issued internally and externally.

Applicants must reside within commuting distance to the office location in the duty station Kuala Lumpur, Lot 14104 (PT 12136), Jalan TUDM, Seksyen U7, 40150 Shah Alam, Selangor, Malaysia and must be Malaysian Residents holding a valid passport and/or identity card, or a valid Resident Permit to work and live in the country.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

UNHRD is a network established by WFP, that procures, manages and transports emergency supplies for the humanitarian community. It is a one stop shop for partners, offering free storage, procurement, transport, handling, and technical field expertise to support the humanitarian community. UNHRD’s network depots are located in Ghana, Italy, UAE, Malaysia, Spain, and Panama.

In 2020 the WFP was awarded the Nobel Peace Prize for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.

JOB PURPOSE

The Storekeeper will report to the National Logistics Officer and will be responsible for overall supervision of warehouse including managing a team of storekeepers, coordinate receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, management of stocks (NFI), and ensure implementation of the best storage management practices and compliance with applicable warehouse guidelines and standards.

The ideal candidate should be proactive, flexible and able to work well in a multicultural and multi-disciplinary work environment to provide support to a wide range of individuals. The Storekeeper will be expected to produce organized and accurate work, to demonstrate good client orientation, teamwork, attention to detail, and to communicate effectively (verbal and written) with a range of internal and external stakeholders while maintaining discretion and confidentiality.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

1. Coordinate and/or receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
2. Review, verify and sign off warehouse and transport documents, and ensure accurate maintenance of confidential files and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements.
3. Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
4. Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
5. Support regular physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements.
6. Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures.
7. Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.Provide supervision, guidance and on-the-job training to warehouse staff supporting their development and high performance.
8. Provide supervision, guidance and on-the-job training to warehouse staff supporting their development and high performance.

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essential:

• Experience managing warehouse and inventory management.
• Experience analyzing data and drafting reports.
• Experience extracting data/information from different sources and updating/monitoring databases, using internal system and/or Excel.
• Good communication, client orientation and attention to detail skills.

Desirable:

• Knowledge of ERP systems and specifically SAP Software.
• Previous experience working in Supply Chain/Logistics, shipping, or warehouse operations, including knowledge in air, sea and land transportation.
• Experience assisting in the preparation of contract documentation.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable

Experience: Minimum Five or more years of relevant work experience in the related business streams/ warehouse/ Logistics/ Supply Chain environment

Language: Fluent in English and Bahasa Malaysia (Spoken and Written).

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR as outlined in the Generic Job Profile ‘Storekeeper G5’ apply

Leads by Example with Integrity:

• Upholds WFP values, principles, and standards: Demonstrates the WFP values, principles and standards
• Respects others and values diversity: Values diversity using respectful and inclusive language
• Stays focused and calm under pressure: Stays focused and calm when under pressure

• Demonstrates humility and a willingness to learn: Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop

  Drives Results and Delivers on Commitments:

• Delivers results for maximum impact Is accountable for the delivery of results

• Delegates appropriately Seeks guidance and support where needed

• Adapts readily to change Adapts readily to change adjusting work as needed

  Fosters Inclusive and Collaborative:

• Is inclusive and collaborative Promotes teamwork by sharing ideas and openly raising issues

• Gives timely and constructive feedback: Gives timely and constructive feedback to others
• Builds and shares new perspectives Listens attentively to others and shares views

Applies Strategic Thinking:

• Communicates and fulfils WFP’s vision Embraces WFP’s vision and how it impacts their role
• Embraces curiosity and new ways of doing things Shows curiosity and implements new ways of doing things when relevant
• Analyses and evaluates data Gathers data and shares knowledge to inform team activities
• Considers the impact of decisions Asks questions to understand the impact of decisions for their objectives

Builds and Maintains Sustainable Partnerships:

• Builds partnerships Acts professionally with external partners
• Collaborates to deliver common objectives Works together with partners to deliver common goals

Terms and Conditions

WFP offers an attractive compensation and benefits package, including a competitive salary package (https://www.un.org/Depts/OHRM/salaries_allowances/salaries/germany.htm), pension plan, medical insurance and paid leaves.

Please visit the following websites for detailed information on working with WFP. http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Applicants must be:

• Malaysian Residents holding a valid passport and/or identity card, or a valid Resident Permit to work and live in the country; and
• Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station (United Nations Humanitarian Response Depot, Kuala Lumpur, Lot 14104 (PT 12136), Jalan TUDM, Seksyen U7, 40150 Shah Alam, Selangor, Malaysia)

Please note that only applications submitted in English via WFP careers web site will be considered.

Deadline for applications: 23 May 2023

VA 826693

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.