WFP Brindisi UNHRD - Assistant Storekeeper G3

We are seeking to fill a Fixed Term Position of Assistant Storekeeper (G3) based in WFP UNHRD Base in Brindisi, Italy.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Applicants must reside within commuting distance to the office location in the duty station (WFP-UNHRD SP 96 (exSS 16); Km 906.8 (ex-USAF AB San Vito dei Normanni) 72100 Brindisi BR Italy) and must be residents of Italy and have a legal papers to work and live in the country.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020 the World Food Programme was awarded the Nobel Peace Prize for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.

UNHRD is a network of depots located in Ghana, Italy, UAE, Malaysia, Spain and Panama that procures, manages and transports emergency supplies for the humanitarian community. It is a one stop shop for partners, offering free storage, procurement, transport, handling, and technical field expertise. This position will be based in Brindisi, Italy and will report to the UNHRD Brindisi Logistics Officer.

JOB PURPOSE

Under the supervision and guidance Logistics Officer, the Assistant Storekeeper will support receipt/dispatch and verification of Non-Food Items (NFI) in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines. The selected incumbent will be expected to demonstrate good attention to details, teamwork and proactivity skills with the ability to communicate effectively and work well with a wide range of individuals.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

• Support receipt/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Prepare and verify warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records, to ensure immediate reporting on commodity movements in line with the corporate requirements.
• Support daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, and refer to the supervisor for appropriate action.
• Support implementation of appropriate measures to safeguard food and non-food commodities to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
• Monitor condition of the warehouse and commodities and take appropriate actions to support efficient warehouse space-utilization and well-organized commodity storage following WFP warehouse standards

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essential:

• Some experience monitoring or supporting various aspects of logistics operations.
• Some experience in supporting warehouse management.
• Some experience in supporting inventory management.
• Driver’s license/certification to operate forklifts.

Desirable:

• Some experience in the humanitarian response.
• Some knowledge of SAP ERP system.
• Driver’s license/certification to operate commercial or light vehicles and experience driving safely and responsibly complying with the applicable driving laws
• Some knowledge of the logistics and shipping services and/operations.
• Knowledge of a second UN language (B level) , preferably Arabic, French, or Spanish .

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Working knowledge (proficiency/FAO level C) of English.

Experience: Three or more years of experience in warehouse operations or relative business stream (including one year at G2 level for internal candidates).

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR as outlined in the Generic Job Profile ‘Business Support Assistant G3’ apply.

Leads by Example with Integrity:

• Upholds WFP values, principles, and standards: Demonstrates the WFP values, principles and standards
• Respects others and values diversity: Values diversity using respectful and inclusive language
• Stays focused and calm under pressure: Stays focused and calm when under pressure
• Demonstrates humility and a willingness to learn: Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments:

• Delivers results for maximum impact: Is accountable for the delivery of results
• Delegates appropriately: Seeks guidance and support where needed
• Adapts readily to change Adapts readily to change adjusting work as needed

Fosters Inclusive and Collaborative:

• Is inclusive and collaborative: Promotes teamwork by sharing ideas and openly raising issues
• Gives timely and constructive feedback: Gives timely and constructive feedback to others
• Builds and shares new perspectives: Listens attentively to others and shares views

Applies Strategic Thinking:

• Communicates and fulfils WFP’s vision: Embraces WFP’s vision and how it impacts their role
• Embraces curiosity and new ways of doing things: Shows curiosity and implements new ways of doing things when relevant
• Analyses and evaluates data: Gathers data and shares knowledge to inform team activities
• Considers the impact of decisions: Asks questions to understand the impact of decisions for their objectives

Builds and Maintains Sustainable Partnerships:

• Builds partnerships: Acts professionally with external partners
• Collaborates to deliver common objectives: Works together with partners to deliver common goals

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following website for detailed information on working with WFP “ http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Applicants must be:

• Italian nationals holding a valid passport and/or identity card.
• EU citizens holding a valid passport and/or identity card; AND with confirmed registration from the Italian police authorities or Registrar’s Office (Anagrafe).
• Non-EU citizens holding a valid Italian Resident Permit ie. Permesso di Soggiorno. For more information on Italian protocol requirements, please refer to: http://www.poliziadistato.it/articolo/10930/

• Reside within commuting distance to the office location in the duty station (WFP-UNHRD SP 96 (exSS 16); Km 906.8 (ex-USAF AB San Vito dei Normanni) 72100 Brindisi BR Italy) and must be residents of Italy and have a legal papers to work and live in the country

  Please note that only applications submitted in English via WFP careers website will be considered.

Deadline for applications: 20 November 2022

Ref. VA: 167281

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.