Warehouse Officer

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

The Warehouse Officer as an integral member of the Supply Chain Department holds primary responsibility for inventory, and warehouse management for emergency health program (Health and Environmental Health) in Mae Hong Son field site. The role holder will be responsible for implementing the IRC inventory policies with regard to all project items including cycle count, reporting discrepancies, pharmaceutical and non-pharmaceutical quality assurance as well as cold chain policies where applicable.

Major Responsibilities:

Materials Receiving and Dispatch

- Receive and document materials from suppliers and other sources. - Inspect materials during receiving and update required documentation. - Liaise with the Senior Supply Chain Officer to advise programs of potential inventory shortages and to provide update on stock levels. - Organize a cold chain system and ensure “keep-cool” items are handled appropriately. - Inspect materials dispatched from the stores and update appropriate dispatch documents. - Implement GSC SOPs on warehouses and inventory management. - Handle all Contribution In Kind (CIK) and Closed Grant Inventory. - Organize the replenishment of stock items as need arises based on an approved purchase requisition.

Warehouse Documentation

- Update stock cards, bin cards, and inventory system regularly - Implement standard warehouse documentation processes such as Delivery Reports, Waybills, Store Release, Bin Cards, and Stock Cards. - Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities. - Ensure Warehouse Authorization Schedule is up to date and displayed.

Warehouse Controls

- Participate and provide accurate reports for Year-end counts exercise. - Fully participate in 20% inventory cycle count for all stock. - Conduct internal inventory checks and keep records of all records. - Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse. - Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations. - Assign tasks and supervise the working of casual laborers.

Warehouse Safety and Security

- Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons. - Implement and ensure clear safety procedures. - Ensure the maintenance of warehouse building(s), fittings and equipment. - Ensure warehouses are regularly fumigated against pests, rats, rodents etc. - Maintain and periodically service fire extinguishers.

Reporting

- Prepare and submit accurate inventory reports to supervisor on time as per donor regulations.

General duties

- Support implementation of SOPs on assets and inventory management - Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol. - Perform other duties as assigned by the supervisor.

Key Working Relationships:

Position Reports to: Senior Supply Chain Officer Position directly supervises: N/A

Indirect Reporting: N/A

Other Internal and/or external contacts:

Internal: Supply Chain Teams, Field Coordinator, Senior Clinical Officer (Emergency Health Program), EH Officer (Emergency Health Program), Senior Health Managers, Operations team

External: Suppliers

Qualifications

Education:

Bachelor of Logistics, Business Administration, or other relevant fields

Work Experience:

At least 1 year experience in Warehouse management or equivalent

Demonstrated Skills and Competencies:

- Strong organizational skills, good at multi-tasking, flexible - Ability to communicate clearly both verbally and written. - Ability to work under pressure with minimum supervision. - Good prioritization skills. - Proficiency of Microsoft Excel, Word, and PowerPoint - Ability to work with limited resources. - Service minded and team-oriented person. - Flexible, ability to work on regular deadlines and adapt to changing situations. - Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life. - Experience in an international field in a non-governmental organization and migrant/refugee contexts preferred.

Language Skills:

Proficient in written and spoken Thai and English or other ethnic languages (preferable Burmese, Karenni and Karen languages).

Certificates or Licenses: N/A

Working Environment: The position will be based in Mae Hong Son Province, with frequent travel within Mae Hong Son province.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.