Warehouse Officer
Assist and facilitate warehouse operations in Gaza field offices.
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Overview
Assist and facilitate warehouse operations in Gaza field offices.
You have:
- Graduation or College degree
- Minimum of 5 years of relevant work experience as supply chain, logistics and warehouse support staff
- Fluency in English and Arabic (written and spoken)
- Excellent technical knowledge of warehouse, inventory and asset management
- Certification in humanitarian logistics/supply chain is desired
- Strong sense of personal integrity
- Attention to detail
- Ability to work in a team and solve problems
- High sense of urgency
Job Description
Fluency in English & Arabic Required.
The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization is currently supporting a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC is also deploying emergency medical teams to provide surge clinical capacity in hospitals and other health facilities.
The IRC is working to scale its emergency response while building a longer-term oPt country program in parallel. This effort is being jointly managed by the Emergencies and Humanitarian Action Unit (EHAU) and the Middle East and North Africa (MENA) region, with a view to eventually transition the country program fully under the MENA region
Job Overview/Summary
This position will be primarily responsible with assisting and facilitating the accounting, movement, safe storage and reporting of supplies in IRC Gaza field offices. The Warehouse Officer will work closely with the Supply Chain Coordinator and Deputy Director of Field Management and all program sectors to ensure proper warehouse operations.
Major Responsibilities:
• Ensure that all required standard warehouse tools are used as per IRC Warehouse Management SoPs this includes classification of stock as per donor where necessary
• Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities
• Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
• Develop and ensure material distribution plans and up-to-date and being adhered to.
• Coordinate inventory disposal procedures
• Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
• Conduct annual asset verification exercises
• Handle asset and property disposal in line with donor policies and IRC SOPs.
• Ensure that grant inventory and asset report is accurate, regularly produced, reviewed, and approved before the Grant closing date.
• Coordinate with Partner organization to ensure presence of Partner Representative(s) at the border when clearance process is being conducted.
• Draft authorization to receive letter(s) to ensure IRC Representative is present at the border when clearance process is being conducted for IRC shipments.
• Follow up with Partner to ensure timely receiving of Delivery reports.
• Follow up with supplier regarding the delivery of missing items, damaged items and act as the focal point for reporting discrepancies to Supplier(s).
• Any other responsibility assigned by the supervisor.
Key Working Relationships:
• Position Reports to Supply Chain Manager-Gaza
Indirect Reporting: Supply Chain Coordinator
• The position directly supervises-N/A.
Other Internal and/or external contacts: Internal: All departments and users
External: Different cluster and suppliers
Job Requirements:
Education: Graduation or College degree
Work Experience: Minimum of 5 years of relevant work experience as supply chain, logistics and warehouse support staff
Demonstrated Skills and Competencies:
• Excellent technical knowledge of warehouse, inventory and asset management management
• Certification in humanitarian logistics/supply chain is desired
• Excellent communication and interpersonal skills are required.
• Customer/Client service experience
• Traits:
o Strong sense of personal integrity.
o Attention to detail.
o Team spirit and problem-solving abilities.
o High sense of urgency
o Strong interpersonal skills
o Ability to communicate clearly
o Flexibility to take on additional responsibilities
Language Skills: Fluency in English and Arabic (written and spoken) is required.
Qualifications
Potential interview questions
| Can you provide an example of a time when you managed a warehouse successfully? | This question assesses your practical experience in warehouse management. | Discuss a specific instance where your actions led to improved efficiency or organization. |
| How do you ensure accuracy in inventory reporting? | The interviewer wants to know your methods for maintaining accurate records. | Pro members can see the explanation. |
| Describe a situation where you had to resolve an inventory discrepancy. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize tasks in a busy warehouse environment? | Pro members can see the explanation. | Pro members can see the explanation. |
| What measures do you take to ensure safety and compliance in the warehouse? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
rescue.org
