Warehouse Officer

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Centralized Warehousing Unit (CWU), currently under the Supply Chain and Service delivery pillar of United Nations Verification Mission in Colombia comprised of Cells for Receiving and Inspection (R&I), Warehouse Operations, Stock Control and Property Disposal (PDU) functions. These Cells perform all processes of receiving, inspecting, storing, picking, packing, shipping, and disposing of materials in support of all customers and clients. The management, operations and accountability of Assets and materials from several Units such as Field Information Technology, Life support, Engineering, Medical and Transport are under the overall supervision of the CCWU and carried out by CWU. Umoja is used to implement both Inventory Management and Warehouse Management solutions as well as to integrate with financial accounting to enable financial posting (Umoja Inventory transactions).

The UNV Warehousing Officer under the direct supervision of the Chief, Centralised Warehousing Team and will be responsible for the following duties:

• Support the warehouse operations. Assist in storage control, Movement and receipts/issue of inventory. • Match physical quantities against receipt/release documents and ensure that inventory records match physical inventory. • Update and track inventory files and shipping documents, ensure proper filing routines. • Control the storage conditions (general condition and cleanness, etc.) • Control that the stacking of items is appropriate and safe. • Check the quality of the inventory, if the bottom layer is elevated from the floor and if items are damaged. • Check that the Layout & Storage plan is updated and matches the physical placement of inventory in the storage area. • Check the completeness of documents, handling and filing routines, in the storage area and in the warehouse office (receipt, signatures, updating, etc.) • Ensure the correctness of documents, such as Incoming/Outgoing Shipment reports and follow up on pending purchase order. • Report inventory discrepancies. • Inspect the general condition of the warehouse premises. • Assist in the disposal process of written off equipment. • Security and safety checks. • Assist in the production of the weekly/monthly Stock Reports with relevant stakeholders in the office as per the office instructions/procedures. • Undertake quarterly physical verification exercise of inventories and counting and controlling. • Updates all physical verification records and data entry in Umoja.

• Professionalism • Accountability • Teamwork • Client orientation

Logistics and Inventory Management, Warehousing and/or Administration with national or international organisations. Experience working with ERP system or similar application/platform is desirable.
• Excellent interpersonal skills, culturally and socially sensitive. • Ability to work inclusively and collaboratively with others. • Willing to travel to different locations without a problem. • Ability to work and adapt professionally and effectively in a challenging environment. • ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

• Note. Interviews for this position will be entirely in English and all answers must be given in English.

Colombia is a unique country, and UNVMC is a unique (humanitarian) operation. Bogota is a family duty station classified as A by ICSC and it provides an exciting and enriching environment but also requires a mature level of cultural awareness and more stamina and commitment than elsewhere to make life comfortable and affordable. Therefore, flexibility, the ability, and willingness to live and work in harsh and potentially hazardous conditions involving physical hardship and little comfort are essential.