Warehouse Management Associate G6 - Multiple Locations
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The Warehouse Management Associate reports to the Logistics Officer, under the overall supervision of the Head of Supply Chain in WFP Afghanistan.
At this level job holder are expected to demonstrate responsibility and initiative to manage warehouse activities and respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holder have a level of expertise and knowledge to adapt and contribute to the development of standard operating procedures and processes in order to continually improve the level of service. They are expected to manage resources and coach and coordinate a team of warehouse staff.
JOB PURPOSE
To manage a range of warehouse activities including safeguarding of commodities and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies. 2. Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs. 3. Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making. 4. Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements. 5. Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed. 6. Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making. 7. Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures. 8. Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency. 9. Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services. 10. Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities. 11. Supervise warehouse staff, to ensure high performance standards.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of university degree (Bachelor's) in Supply Chain, Logistics, Fleet Management, Business Administration, Commerce, Finance, Public Administration or other related fields. Experience: Minimum of five years of work experience in Supply Chain, Logistics, Fleet Management, or other related fields.
Knowledge & Skills:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word. • Knowledge of work routines and methods in order to complete processes under minimal supervision. • Uses tact and courtesy to give and receive information to a wide range of individuals. • Ability to identify data discrepancies and rectify problems requiring attention. • Ability to offer guidance or basic on-the-job training to more junior staff.
Language: Fluency (level C) in English language, plus Pashto and/or Dari, preferably both.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience maintaining a logistics database and running queries on ongoing shipments, pipeline information, insurance claims, and food stock. • Experience in administering third party service providers’ contracts. • Experience in compiling contract documentation. • Experience in contract execution. • Experience in budget monitoring and reporting.
TERMS AND CONDITIONS
Position Title: Warehouse Management Associate
Grade: General Service - Level 6 (GS6)
Contract: Fixed-Term (FT) - One-year renewable
Duty Station/travel: Kabul, Mazar, Kandahar, Herat, Jalalabad, Faizabad
Salary: Competitive remuneration package
Medical Plan: International valid medical plan valid also for staff, spouse and dependents children under 18 years
Annual leave: 30 working days per annum
WFP Work Envirionment
WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. WFP seeks to promote gender equality and the empowerment of women. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services and participation in decision making roles.
Female candidates are strongly encouraged to apply
DEADLINE FOR APPLICATIONS
Thursday, 17 February 2022
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WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.