Warehouse Management Associate | Fixed Term, G6 | Cotabato (For Filipino Nationals Only)

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job Title: Warehouse Management Associate Grade: G6 Type of contract: Fixed Term Duration: 12 months Duty Station: Cotabato, Philippines Vacancy Number: 528610 Date of Publication: 27 February 2023 Deadline of Application: 13 March 2023 (11:59 PM, Manila Time)

This vacancy announcement is for Nationals from CO (Philippines).

WFP offers a competitive remuneration package:

• Approximate monthly salary is a minimum of PHP 62,000++ and a maximum is PHP 79,000++
• Medical coverage that can be extended to eligible dependents
• Other allowances and applicable retirement package

JOB PURPOSE

To manage a range of warehouse activities including safeguarding of commodities and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines.

KEY ACCOUNTABILITIES (not all-inclusive)

Within the assigned unit and delegated authority, the Warehouse Management Associate will be responsible for the following duties:

• Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.

• Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs.

• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.

• Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.

• Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed.

• Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.

• Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.

• Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.

• Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services.

• Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities.

• Supervise warehouse staff, to ensure high performance standards.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable

Experience: Minimum 6 years experience in warehouse management and/or operational experience in any logistics related activities:

- Maintaining a logistics database and running queries on ongoing shipments, pipeline information, insurance claims, and food stock

- Administering third party service providers’ contracts

- Compiling contract documentation

- Contract execution

- Budget monitoring and reporting

Language: Fluency in both oral and written communication in English which is the UN working language in use in the Philippines. Fluency in both oral and written communication of national / local languages in use in the Philippines.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience utilizing computers including word processing, spreadsheet and other WFP standard software packages. General knowledge of UN system policies, rules, regulations and procedures in the area of work is desirable.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.

This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

The World Food Programme’s engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes that seek to improve nutrition and the overall quality of life of vulnerable people.

Since 1 July 2018, WFP has been implementing a five-year Country Strategic Plan (CSP 2018-2023) to support the Government of the Philippines to address food insecurity, reduce malnutrition and build the resilience of vulnerable populations. In its strategic plan, WFP identified four outcomes and five main activities:

• Strategic outcome 1: Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency. • Strategic outcome 2: Women, boys and girls in provinces prioritized by the Government have adequate and healthy diets to reduce malnutrition by 2022 in line with government targets. • Strategic outcome 3: Vulnerable communities in Mindanao have improved food security and nutrition by 2022 in line with government targets. • Strategic outcome 4: National and local government agencies have enhanced capabilities to reduce vulnerability to shocks by 2022.

ORGANIZATIONAL CONTEXT

The Warehouse Management Associate will report to the National Logistics Officer.

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WFP is *****committed*** ***to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.*****

*****No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.*****

*****All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: • Leading by example with integrity, • Driving results and delivering on commitments, • Fostering inclusive and collaborative teamwork, • Applying strategic thinking, • Building and maintaining sustainable partnerships.***** ​​​​​