Warehouse Inventory and Logistics Support

Volunteering Logistics & Procurement

Overview

Provide operational, logistical and administrative support for inventory management.

You have:

• Minimum of two (2) years of progressively responsible experience in administration, logistics, warehouse operations, inventory control or asset management.
• Experience conducting physical inventory verification.
• Experience maintaining inventory records using Microsoft Excel and online platforms.
• Experience in records management and document control.
• Experience working within the United Nations system or another international organization is desirable.
• Strong organizational and planning skills.
• Excellent attention to detail.
• Ability to manage large volumes of inventory data accurately.
• Strong client service orientation.
• Ability to work independently with minimal supervision.
• Ability to work in a physically demanding warehouse environment.
• Willingness to undertake frequent travel between Jerusalem and Ramallah.
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience using SharePoint or other electronic document management systems is desirable.
• Valid driving licence is required.

Contract

This is a UNV contract. More about UNV contracts.

The volunteer will be based in Jerusalem and will regularly travel to the UNDSS warehouse in Ramallah. Working under the overall supervision of the Administrative Officer, and in close collaboration with the Administrative Associates, the volunteer will provide operational, logistical and administrative support for the verification, documentation and management of warehouse assets.

Under the direct supervision of the Administrative Officer, the UN Volunteer will undertake the following duties: 1. Inventory Verification and Documentation • Conduct a comprehensive physical verification of all UNDSS assets, including assets stored in the Ramallah warehouse, assets located in the Jerusalem office, and equipment assigned to individual staff members. • Verify assets assigned to individual staff members against the official asset register, confirm current custodians, identify missing or unrecorded assets, and report any discrepancies. • Record detailed information for each asset, including: o Asset description; o Asset number (where applicable); o Serial number; o Quantity; o Physical condition; and o Storage location. • Take clear photographic records of each asset or asset group. • Prepare and maintain a complete inventory register using the approved Excel template. • Verify supporting documentation and identifying discrepancies between records and physical inventory. • Following verification, categorize all assets as: o Suitable for transfer to Gaza; o Recommended for disposal; or o Requiring further management assessment or decision.

2. Transfer and Disposal Support • For assets identified for transfer: o Coordinate movement planning with the UNDSS Coordination Team. o Work closely with the Administrative Associate responsible for logistics. o Prepare assets for transportation. o Ensure all movement documentation is completed before dispatch. • For assets identified for disposal: o Prepare and organize all supporting disposal documentation. o Ensure disposal files are complete, accurate and supported by appropriate evidence. o Assist the Administrative Officer in preparing documentation required under applicable UNDSS and UNDP administrative procedures.
3. Records Management Throughout the assignment: • Maintain complete and accurate inventory records. • Organize inventory files, photographs and supporting documentation within the designated SharePoint repository. • Ensure documentation is appropriately indexed and archived. • Maintain a complete audit trail for all inventory activities.
4. Administrative and Operational Support • Provide operational and logistical support to the UNDSS Administrative Team. • Assist with warehouse inspections and internal logistical projects. • Support administrative coordination during periods of high operational demand. • Perform other related duties assigned by the supervisor.

Expected Outputs and Deliverables By the end of the assignment, the UN Volunteer is expected to deliver: • A fully verified and updated UNDSS asset inventory register covering warehouse assets, Jerusalem office assets, and assets assigned to staff members. (Excel). • A complete photographic inventory record. • A categorized list of assets recommended for transfer and for disposal. • Complete disposal documentation for all assets recommended for disposal. • A comprehensive Inventory Verification Report summarizing: o Work completed; o Discrepancies identified; o Recommendations for transfer, disposal or further management action; and o Outstanding issues requiring management decision. • A complete electronic handover package containing all inventory records, supporting documentation and photographs.

Core Competencies • Achieve Results • Think Innovatively • Learn Continuously • Adapt with Agility • Act with Determination • Engage and Partner • Enable Diversity and Inclusion Technical Competencies • Warehouse and inventory management • Asset verification and reconciliation • Logistics coordination • Records management • Documentation and filing • Microsoft Excel • SharePoint • Administrative support • Operational logistics

1. Minimum of two (2) years of progressively responsible experience in administration, logistics, warehouse operations, inventory control or asset management.
2. Experience conducting physical inventory verification.
3. Experience maintaining inventory records using Microsoft Excel and online platforms.
4. Experience in records management and document control.
5. Experience working within the United Nations system or another international organization is desirable.

Required Skills and Experience • Strong organizational and planning skills. • Excellent attention to detail. • Ability to manage large volumes of inventory data accurately. • Strong client service orientation. • Ability to work independently with minimal supervision. • Ability to work in a physically demanding warehouse environment. • Willingness to undertake frequent travel between Jerusalem and Ramallah. • Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook. • Experience using SharePoint or other electronic document management systems is desirable. • Valid driving licence is required.

The applicable Volunteer Living Allowance in amount of ILS 7221.29 is provided monthly to cover housing, utilities and normal cost of living expenses.

This is a three-month National UN Volunteer Specialist assignment based in Jerusalem, with regular travel to the UNDSS warehouse in Ramallah. The assignment involves office-based work combined with operational warehouse activities, including physical verification of furniture, equipment and other assets.

Learning Opportunities During the assignment, the UN Volunteer will gain practical experience in: • United Nations asset management; • Inventory verification and reconciliation; • Warehouse and logistics operations; • UN administrative and operational procedures; • Records management and audit preparedness; • SharePoint document management; • Inter-agency coordination; and • Operational planning for asset transfer and disposal.

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Potential interview questions

Added 12 days ago - Updated 5 hours ago - Source: unv.org