Warehouse Assistant- G6- SSA

Contract

This is a No grade contract. More about No grade contracts.

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Purpose & Background

In the context of the WHO Health Emergencies Preparedness and Response (EPR), at the hub level, the Warehouse Assistant will manage a range of warehouse activities, including safeguarding of commodities and supplies and ensuring well-organized warehousing and storage service in compliance with WHO warehouse guidelines.

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Deliverables

Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to the needs and agenda

ü Coordinate the supply and distribution/delivery of international shipments; monitor and assess quality, quantity, and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.

ü Schedule and monitor deliveries by suppliers, clearing agents, and the organization's warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs, and Government authorities.

ü Follow up and ensure that goods are promptly delivered to the right recipients, and that appropriate receipts are received.

ü Monitor ongoing shipments, pipeline information, insurance claims, and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc., and recommend solutions / corrective actions.

ü Prepare monthly and ad hoc reports on regional logistic activities, including fixed assets, facilities maintenance, and movement of stocks, office consumables, and office equipment.

ü Prepare monthly inventory report with indicative analysis giving recommendations on the need for replacement and/or purchase of additional equipment.

ü Provide logistics support for upcoming logistics requirements as may be required.

ü Maintain an up-to-date record of all - fixed assets and attractive items.

ü Generate annual fixed assets movement cards based on the WHO e-manual XIII.

ü Support the management of the office premises and furniture and arrange repair/maintenance when required.

ü Perform other related duties as required or instructed, including providing support to other areas of work.

Educational Qualifications

Essential

ü Completion of secondary education supplemented by training in the field of logistics and supply.

Desirable:

ü University degree in business administration, logistics management or related field is an asset.

Experience

Essential:

ü At least eight (08) years working experience in operations and logistics with a complex and diverse work environment, preferably an international organization.

Desirable:

ü Experience in administrative support positions in WHO or another UN agency an asset.

ü Experience in Oracle-based or other ERP systems an asset.

Skills/Knowledge

ü Excellent knowledge of Microsoft Office applications.

ü Training in Oracle-based or other ERP systems an asset.

ü Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; extensive use of e-mail and scheduling software to improve communications both internally and externally, Oracle/GSM for administrative matters.

Languages required

Essential:

ü Expert knowledge of English.

Desirable:

ü Knowledge of another UN official language would be an asset.

Location

Nairobi (Kenya)

Travel

Remuneration and budget (travel costs are excluded):

Remuneration:

G6; KES 200,124.33

Expected duration of contract

6 months initially

Additional Information

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant.
• WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.