Warehouse Assistant

Result of Service Carry out and complete warehousing activities; implement and update warehouse inventory management system on UMOJA; process and complete service work orders; assists in the planning and implementation of projects within the Centralized Warehouse; manages the warehouse operations of receiving, putting away, storage, and issuing items in inventory; performs and ensure receipt and inspection verification functions related to spare parts, tools and equipment, responsible for the physical count activities; organize and coordinate the disposal activities with accounting units; mentors and knowledge-sharing for capacity building.

Work Location MINURSO, Western Sahara

Expected duration Six (6) months, subject for three (3) months extension.

Duties and Responsibilities This position, Warehouse Assistant, is located in the United Nations Mission for the Referendum in Western Sahara. The Warehouse Assistant at this level usually reports to Chief Centralized Warehousing Unit and/or designated OIC. The incumbent is responsible for the completion of a variety of warehousing activities as such: she/he assists in implementing and updating the inventory management system (UMOJA), she/he assists in the planning and implementation of projects within the Centralized Warehouse, she/he focuses on operations directly connected with the warehouse, including receiving, putting away, storage, and issuing items in inventory, she/he performs and ensure receipt and inspection verification functions related to spare parts, tools and equipment, and she/he is responsible in inventory verification through physical count activities.

Major duties and responsibilities:

Within the delegated authority, the Warehouse Assistant will perform the following duties: ¿ Issue spare parts, tyres, workshop equipment & tools to Laayoune Base Workshops and Team Sites workshops; ¿ Inspect quality of all incoming shipments and confirm their correctness of product id’s, part numbers, item description and accounted for prior to issue of R&I report; ¿ Performs the technical quality inspection of materials to ensure that all technical specifications are as per contractual requirements and goods are in good working condition; ¿ Ensuring that all the work orders are correctly completed in the system (UMOJA) and spare parts are committed accordingly; ¿ Maintain appropriate shelving, racking and the bin locations in Warehouse Store and in UMOJA Assets Inventory Systems and other documentation; ¿ Conduct inventory checks create Inventory Cycle Vouchers subject for approval; ¿ Identification and packing of spare parts for write-off/obsolete spare parts/stock transfer to other mission; ¿ Process cannibalization of spare parts; ¿ Receiving old/used spare parts from team sites for proper handling and disposal in accordance with the DFS Policy; ¿ Managing/Reassigning of Store Bin locations to the Warehouse; ¿ Create Good Issue, Transfer Order and Confirm Transfer Order in the system UMOJA; ¿ Preparation of documentations for Cargo Movement Request (CMR), Gate Pass for the shipment of Spare parts to the Team Site workshops; ¿ Ensures appropriate packing method, packing container of all goods/materials that will be sent to various team sites; ¿ Maintains warehouse records, writes reports and submits them to the Chief of Central Warehouse in accordance with the established procedures and deadlines; ¿ Identifies discrepancies and/or anomalies and the details thereof, or any other reason for rejection and record these details in UMOJA ERP system for resolution;

¿ Perform UMOJA ERP and physical functions related to outbound delivery for storage of put away, picking, packing, order fulfillment to the final delivery of commodities to the customer; ¿ Maintains an accurate and auditable inventory records in electronic inventory management system in conformance with administrative instructions, guidelines, manuals and SOPs; ¿ Updates all physical inventory cycle count records and data entry in UMOJA ERP; ¿ Provide training and mentoring of the warehouse National staff in inventory procedures, use of the UMOJA systems in the accountability of the inventory to enhance their professionalism; ¿ Carry out other duties assigned by the Warehouse Supervisor or the Chief of Central Warehouse; ¿ Perform a variety of functions to support the central warehouse operations with delegated authority; ¿ Ability and readiness to move in other (SAU) warehouse operations as and when required; ¿ Other duties required by his/her supervisor.

Qualifications/special skills Competency: Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership for all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; provides oversight and takes responsibility for delegated assignment; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Academic Qualifications: High School Diploma or equivalent is required. Experience: A minimum of six (06) years of progressively responsible experience in the field of inventory management control (Warehousing), logistics, procurement or related field. Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in database administration may be an asset. Demonstrated proficiency in UMOJA/SAP ERP system is desirable. Language: Fluency in written and spoken English is required. Knowledge of another official UN language is highly desirable.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.