Vehicle Operations and Maintenance Assistant

Mid Admin

Overview

Provide reliable and secure driving and maintenance services.

You have:

• Secondary Education (High School or equivalent) with minimum 4 years of relevant experience is required.
• Relevant experience defined in driving light and heavy duty vehicles (armoured and MPVs vehicles) and operating the backhoe loader/forklift with a minimum of 4 years is required.
• Experience in repairs of light vehicles and heavy machinery like forklift and crane is required.
• A valid South Sudanese Driver's License for operating manual transmission vehicles (with categories B and D1 as a minimum) is required.
• Fluency in English (read/speak/write) is required.
• Experience working with a multi-national/cultural environment is desired.
• Certification in motor vehicle mechanics is an asset.
• Experience in using computers is desired.

Contract

This is a LICA-4 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 4 years of experience, depending on education. More about LICA-4 contracts.

Background Information - Job-specific

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

United Nations Mine Action Service (UNMAS) South SudanThe Mine Action Office in South Sudan is based in Juba and it supports the United Nations Mission in South Sudan (UNMISS) as well as the National Mine Action Authority (NMAA) in coordinating Mine Action activities in South Sudan. The program has been coordinating and providing Quality Assurance (QA) of all humanitarian mine action activities throughout South Sudan since 2004. UNMAS South Sudan’s current operations focus on hazardous area surveys, landmine and ERW clearance and destruction, route verification and clearance, Explosive Ordnance Risk Education for UN personnel, humanitarian partners and vulnerable groups, and data management.

Functional Responsibilities

Reporting to the Fleet Associate, the Vehicle Operations and Maintenance Assistant will carry out the following duties:

A. Provide reliable and secure driving services

• Drive office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other supplies and equipment as directed by the supervisors.
• Operate heavy machinery like forklift, crane, big trucks and MPV and provide relevant information on their maintenance.
• Ensure that the Daily Movement Sheets are completed correctly after each vehicle returns to the base.
• Responsible for ensuring that the daily vehicle check lists are present and completed before any vehicle departs. All discrepancies must be documented.

B. Executes the day-to-day maintenance of the assigned vehicle by:

• Checking oil, water, battery, brakes, tyres, etc.
• Performing minor repairs where required and arranging for major repairs.
• Ensuring that the vehicle is kept clean at all times.

C. Provide mechanical services:

• Conduct physical repairs, maintenance of the entire fleet, including light vehicles, armored vehicles, and Mine Protected Vehicles (MPVs).
• Work closely with, and monitor, external workshops conducting repairs and maintenance that the UNMAS workshop does not have capacity to perform.
• Assist Fleet department with advice on suppliers and providing the list of requirements that will help for obtaining quotations.
• Assist in preparation of repair and maintenance schedules for the fleet.
• Ensure that the workshop is clean and tidy at the end of each working day; that the workshop tools are put away in their allocated location at the end of each working day.
• Travel to remote locations to facilitate vehicle recovery, servicing and repairs as needed.

D. Provide support as follows:

• Provision of inputs to preparation of the vehicle maintenance plans and reports.
• Assist the Fleet associate in stock take of vehicle spare parts and tools
• If needed, assist the Fleet department in obtaining spare parts quotations.

E. Support in compliance with Health, Safety, Social and Environment (HSSE) measures to prevent incidents/accidents by:

• Ensuring that the assigned vehicle is Minimum Operating Security Standards (MOSS) compliant.
• Wearing protective equipment such as safety boots, gloves, overall, when performing any manual work to avoid injuries.
• Observing required measures when using vehicle tools such as jack, winch, and other tools.
• Keeping the working environment clean from waste disposal.
• Performing manual handling carefully by observing required measures to avoid injuries.
• Ensuring that immediate steps are taken in case of involvement in an accident as required by UNOPS rules and regulations.
• Ensure that UN Rules and Regulations steps required are taken in cases of any involvement in accidents.

F. Ensures availability and usage where required, of all the recommended documents/supplies including:

• Vehicle insurance, vehicle logs, waiver form, office directory, map of the city/country, first aid kit, necessary tools, spare parts.
• Maintenance of accurate fuel logs.
• Log official trips, daily mileage, gas/fuel consumption, and assist with regular vehicle inspection.

Impact of Results: The Vehicle Operations and Maintenance Assistant will provide required support to the programme in performing driving and mechanical duties. The Vehicle operations and Maintenance Assistant contribution shall directly impact the efficient and effective management of transport and workshop deliveries.

The measurable output of work assignment is delivery of quality driving service through good vehicle maintenance with less breakdown and downtime; safe driving services without accidents/incidents, and without complaints from stakeholders.

Education/Experience/Language requirements

Education: - Secondary Education ( High School or equivalent ) with minimum 4 years of relevant experience is required.

Experience:

• Relevant experience is defined in driving light and heavy duty vehicles ( armoured and MPVs vehicles) and operating the backhoe loader/forklift with a minimum of 4 years is required.
• Experience in repairs of light vehicles and heavy machinery like forklift and crane is required.
• Experience in Gas welding is desired.
• Experience working with a multi-national/cultural environment is desired.
• A valid South Sudanese Driver’s License for operating manual transmission vehicles (with categories B and D1 as a minimum) is required (Please attach a copy of your Driver’s License to your application).
• Experience in the usage of computers is desired

Languages

• Fluency in English (read/speak/write) is required.
• Fluency in other UN official languages is desired.

Certifications

Certification in motor vehicle mechanics is an asset.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local ICA Support Contract level: ICS-4 Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

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Potential interview questions

Added 9 months ago - Updated 9 months ago - Source: jobs.unops.org