Vehicle Control Assistant, Gaza Field Office (For Internal Staff Only)

Contract

This is a RLG-11 contract. This kind of contract is known as Relocation Grant. More about RLG-11 contracts.

Org. Setting and Reporting The incumbent of this post is responsible to the Vehicle Control Officer.

Responsibilities In accordance with Agency policy and procedures, the incumbent:

• Assists the Vehicle Control Officer by :
  • Ensuring the daily work compliance with the agency transport standards regarding and the accurate use of documents;
  • Monitoring the transport requirements and operating schedules for the day to day operation of Agency vehicles and drivers;
  • Monitoring the operation of the bus contract/schedules;
  • Posting of fuel consumption data into the agency fleet/ERP systems and keeping up to date fleet management records;
  • Follow up the progression of accident cases and preparation of related reports.
• Carries out inspection visits to UNRWA installation to check the assigned vehicles to these installations; conducts spot check on vehicle movements, vehicle documentation and the condition of equipment assigned to each vehicle;
• Ensuring proper use of the agency fleet systems and ERP system to ensure the quality control measures are maintained, timeliness and efficient driver performance record prepared. Produces monthly reports and statistics ; monitors and certifies the driver overtime and allowance
• Manages overall travel and logistics requests from other UN agencies regarding travel assistance and prepares the monthly charges due for those agencies and entities;

• Performs such other duties as may be assigned.

  Competencies - Shows pride in work and achievements;

• Actively shares relevant information;
• Places team agenda before personal agenda, and supports the team in achieving this agenda;
• Allocates appropriate amount of time and resources for completing work with maximum impact and efficiency;
• Delivers agreed outputs within prescribed time, cost and quality standards;
• Seeks feedback from and provides feedback to colleagues to learn and improve;

• Ability to use computers and work on various Microsoft Applications such as Excel, Access, Word and PowerPoint and the internet.

  Education Two years diploma in business administration, computer science or any subject related to the above functions and responsibilities.

  Work Experience At least, four years’ experience in administrative work, three of which should have been in transport operations.

  Languages Good command of spoken and written English and Arabic.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

  Special Notice Conditions of service:

• Basic Salary: Monthly basic salary from $1164.3; and monthly dependency allowance up to $123.25.
• Contract Duration: Three years including 1 year probation period.
• Leave: 36 days of annual leave for staff attending UNRWA duty stations with six-day working week. 30 days of annual leave for staff attending UNRWA duty stations with five-day working week.
• Pension: Provident Fund contribution (15.2% of basic salary paid by the Agency)
• Other conditions of service and benefits may apply.

Desirable Qualifications: - Good knowledge of licensing procedures; - Good knowledge of the geographical area.

Additional Information: - Knowledge of local and Agency traffic rules and procedures; - Possession of a valid driver’s license is required, as the incumbent is required to drive all types of Agency vehicles in the course of his duties.

Equivalency: When the minimum requirements are not fully met, Field Director for Field Area staff and Director of Human Resources for Headquarters Area staff, in consultation with the concerned supervisor may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination

General Information:

This vacancy notice is open to internal candidates only.

As an Area post, preference will be given to local candidates already based in the duty station of the post.

UNRWA welcomes applications from qualified candidates with disabilities.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.

On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.