Vacancy Announcement: Senior Operations Associate, GS-7 (Fixed Term Appointment), New Delhi, South Asia Region (SAR), Post Number 118306

Senior

Overview

Support operational functions for effective office management

You have:

• Completion of Secondary education. Professional and/or university courses related to the field of work are highly desirable.
• Minimum of seven (7) years’ experience including progressively responsible work in office administration and human resources.
• Fluency in oral and written English and Hindi is required. Knowledge of another UN working language and working language of the duty station, is an asset.

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children.

Across 190 countries and territories to protect the rights of every child, everywhere, every day, to build a better world for everyone. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. And we never give up!

Click here to learn more about what makes us proud working for UNICEF!

How can you make a difference?

If you are a committed, creative professional and are passionate about making a lasting difference for children in the world's thereby ensuring a better future for every child, this is the chance to make a difference.

For Every Child, AN ADVOCATE...

The Senior Operations Associate will support the Deputy Representative Operations in strategic operations and communications involving the exchange of non-routine information, coordinating, and following up on deadlines as well as establishing and maintaining communications with staff across the office. This post provides operational and administrative support in all areas of Operations including Finance, HR, Admin, ICT, etc.

Key functions, accountabilities and related duties/tasks:

1. Receives, screens, logs and routes correspondences, drafts and attaches necessary background information and maintains follow-up system to ensure action taken and/or responses to any queries. Drafts routine correspondence from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.

2. Assists the Deputy Representative in preparing responses to address any queries; drafting periodic and statutory reports for submission to Regional Office or HQ as well as, evaluations and justifications, as required, on Operational issues.

3. Assists in the preparation of office budgets status whenever requested by supervisor, prepare operations costs and maintains necessary budgetary control records in coordination with finance/ budget section.

4. Provide operational and administrative support for the organization of internal management and operational meetings such as operations meetings, mid-year and annual reviews, work planning meetings, workshops, Heads of Units meetings, operations section meetings led by the DRO as well as recording of minutes and/or notes at such meetings.

5. Assist in providing briefing, and information to all categories of staff covering operational rules, procedures and policies, including drafting replies to communications as required. Prepare on own initiative, correspondence, reports and briefings based on the instruction of the Deputy Representative/Operations. Maintain ICO OPS staff leave plan.

6. Provide support in the coordination of collecting needed documents for the office, including SOPs and office committees; and ensure an up-to-date file of all subsequent updates. Act as the focal point for ECM for the DRO office

7. Assist in logistical support for operations meetings, workshops and training courses. Maintain OPS calendar and arranges meetings, take minutes, ensuring accuracy, attention to detail and coherence. ensures follow up on agreed actions and/or implementation of recommendations therein.

8. Make travel arrangements for the supervisor and perform liaison duties with other sections/units. This entails following up on TAs, making the bookings, arranging for the visas, airport transfers, accommodation, etc, prepare briefing materials for the supervisor for use on official trips on special meetings/workshops.

9. Organize DRO’s appointments, maintain calendar, schedule appointments and meetings, screen and visitors, place and screens call and respond to queries with discretion. Administer travel arrangements of supervisor, initiate travel processes, follow up and conclude all related travel processes and documents.

10. Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general operational and administrative issue and specialized tasks which may be of a confidential nature within the assigned area of responsibility and ensures follow-up action.

11. Provide support, advice and information to all staff covering all operation sections, procedures and policies, including drafting replies to queries as required. Prepare on own initiative, correspondence, reports, briefing, etc. on operations matters, ensuring to maintain confidentiality where required.

12. Performs other duties, as required by supervisor.

To qualify as a champion for every child you will have…

Education: Completion of Secondary education. Professional and/or university courses related to the field of work are highly desirable.

Experience: Minimum of seven (7) years’ experience including progressively responsible work in office administration and human resources.

Language: Fluency in oral and written English and Hindi is required. Knowledge of another UN working language and working language of the duty station, is an asset.

For every Child, you demonstrate…

UNICEF's values: Care, Respect, Integrity, Trust, and Accountability (CRITA)

UNICEF Core Competencies required for this post are:

• Builds and maintains partnerships (1)
• Demonstrates self-awareness and ethical awareness (1)
• Drive to achieve results for impact (1)
• Innovates and embraces change (1)
• Manages ambiguity and complexity (1)
• Thinks and acts strategically (1)
• Works collaboratively with others (1)

To view our competency framework, please click here.

Remarks:

• This position is based in New Delhi (India).
• The vacancy is open to Indian Nationals only.
• Selected applicant will have an initial two (2) year fixed-term contract, with the possibility of extension subject to satisfactory performance.
• Only shortlisted candidates will be notified and advance to the next stage of the selection process, which involves various assessments.
• UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc.
• UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

For more information about UNICEF India, please refer to the link below: - http://unicef.in

Apply now

Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: unicef.org