Vacancy Announcement : Contracts Specialist P3 FT, Bamako-Mali

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 116,676 USD and 152,779 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Strategic office context :

UNICEF Mali Supply is faced with an increasing demand for procurement of Programme essential commodities and services to effectively respond to COVID pandemic. The complex contracting management as well as the need to establish various local LTAs to meet timely Programme and Operations deliveries require a dedicated professional. This will ensure more effective procurement and contracting functions and day to day oversight of all procurement and contracting activities and ensure value for money.

How can you make a difference?

In collaboration with all stakeholders (Programme, partners, suppliers, finance), effectively administers and manages contracts, i.e. development of specifications; attend bid openings and post bid evaluation meetings; review of bid documents including analyses of Bills of Quantities (BOQ), technical and financial proposals; compile and analyze submitted bid data.

Key functions, accountabilities and related duties/tasks:

• Advise management of contractual rights and obligation; compile and analyze data; and maintain historical information.
• Compile and manage Invitation to Bids (ITBs), Request for Quotations (RFQs) and Request for Proposal (RFPs) to pre-qualified service providers and/or through open bidding processes, material specifications and offers to ensure completeness and appropriateness
• Provide technical inputs to Contract Review Committee (CRC) for award of contracts and present such submissions.
• Prepare contract documents that ensure completeness, appropriateness and that protect best interest of the organization by ensuring proper contracting processes and fulfillment in accordance with organizational policies, legal requirements, and customer specifications.
• Monitor production and assembly of the final contract package for each service provider in compliance with the UNICEF Financial Rules and Regulations, Supply procedures and other applicable and sound procurement contract procedures.
• Prepare contracts and Long Term Agreements in VISION for approved service providers and manage contractual activities up to the stage of delivery stage as per contractual terms and conditions.
• Act as focal point for maintaining regular updates and reporting of statistical reports relating to contract services and Long Term Agreement (LTA)
• Interact and follow up with Programme and operations sections on issues related to contractual management and timely delivery of goods and services including KPI achievement, and evaluate service providers with respect to delivery performance, products, Programme/commercial acceptability. Identify opportunities, barriers, successes, problems and courses of actions to address identified challenges.
• Any other duty as assigned by supervisor.

To qualify as an advocate for every child you will have…

Education:

Advanced university degree ( Master) recognized academic institution, in Supply Chain Management, Business Administration, Management, International Economics, Engineering, International Development, Contract/Commercial Law or directly related areas including logistics operations or UNICEF Programme areas is preferred.

• A first University Degree in a relevant field combined with 2 additional years of professional experience relevant to this post may be accepted in lieu of an Advanced University Degree.

Experience:

• Minimum of five years progressively responsible professional work experience at the national and international levels in programme planning, management, monitoring and in procurement and supply management systems.
• Knowledge in procurement and supply management and relevant related regulations as well as the latest developments and technology in the field.

• Knowledge of relevant information technology software, including VISION.

• Knowledge of Supply Chain Management preferably in a developing country context.

• Mastery of technical knowledge (product knowledge, market research/analysis) required for Supply Management/ Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.

Language Requirements:

Fluency in French and English is required. Knowledge of another UN Language is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values

Care,

Respect

Integrity,

Trust,

Accountability

and Sustainability

(CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others.
• Nurtures, leads and manages people

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is:a role with direct contact with children, works directly with children, is a safeguarding response role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Eligible UNICEF International Professional (IP) Staff Members on fixed-term, continuing or permanent contracts applying to a Temporary Appointment, which is dedicated to L3 (or L2) Response, may be able to retain a lien and their fixed-term entitlements. The conditions of the temporary assignment will vary depending on the status of their post and their current tour of duty, and relocation entitlements may be limited as per the relevant policies.