Vacancy Announcement - Chief Admin & Finance, P-4, New Delhi, India, SAR, Post Number 10180 (This Vacancy is for Non-Indian Nationals only)

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 90,970 USD and 117,287 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest but inspiring places, to reach the world’s most disadvantaged children.

Across 190 countries and territories to protect the rights of every child, everywhere, every day, to build a better world for everyone. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfil their potential – to the benefit of a better world. And we never give up!

Click here to learn more about UNICEF.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

We are the first United Nations agency to be awarded the EDGE certification – the leading global standard for gender equality in the workplace.

For more information on UNICEF EDGE Certification, kindly view the video here.

UNICEF prides itself on fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected candidates will undergo rigorous reference and background checks.

For Every Child, AN ADVOCATE:

In an effort to measurably improve UNICEF's ability to deliver the best results for children, there is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations. The incumbent represents the India Country Office Representative in all aspects of UNICEF's co-operation with the State Government. Responsible for all aspects of office management of the UNICEF state office.

Purpose of the job:

The Chief, Admin and Finance reports to the Deputy Representative, Operations (DRO) for general direction and guidance. The Chief is responsible for providing support to the DRO in managing monitoring and overseeing the full range of financial and administrative services in support of program and operational activities (i.e. financial planning), disbursements of funds and payments, treasury and accounting, financial analysis and reporting of resources, transport. travel and premises management, protocol administration), ensuring compliance of all financial and administrative operations with organizational plans, policies, procedures, guidelines, standards of performance, ethics and integrity.

As the manager and functional expert of financial and administrative management services ln a large country office with thirteen field offices, the incumbent is accountable for provision of managerial leadership and policy guidance for achievement of effective service management and staff capacity development. Ensures management of staff for coat effective, quality and efficient administrative and financial operations in support of office operations and the country programmes.

The Chief, Admin and Finance, when supervising support staff, will be responsible for planning and guiding work in progress and for reviewing work completed by subordinate staff to verify accuracy and compliance with Internal Public Sector Accounting Standards (IPSAS), UNICEF Financial Regulations and Rules, policies, procedures, guidelines, standards of accountability and ethics.

Key functions, accountabilities and related duties/tasks

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, oi contributory accountabilities for all oi part of the following areas of major duties and key end-results.

1. Policy, procedures and strategies

• As technical manager, accountable for the correct and consistent application of policies and procedures in the management of administrative functions through the provision of technical leadership, guidance and support to the country office and sub-offices where applicable.
• Contributes to global, regional and country strategic planning and policy changes/ formulation on administrative matters as necessary. Provides technical input to the establishment of administrative guidelines in close coordination with the head of office, DRO and DFAM.
• Advises the head of the office and updates staff on administrative policies, procedures, rules, and regulations, providing authoritative advice and administrative support. Decides on the appropriate application and interpretation of administrative rules, regulations, policies, and procedures. Ensure arriving and departing staff are briefed on administrative procedures and requirements.
• Coordinates with the Regional and HQ Divisions to support policy reform in administrative service management; advises on the applicability of new policy directives at the country level. Makes substantive recommendations on the improvement of systems and internal controls, planning, restructuring, and resolution of sensitive issues considering the prevailing conditions in the locality.
• Keeps the supervisor abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters.
• Oversees administrative support and services to field offices and sub-offices including preparation and funding of service contracts, preparations of purchase requisitions for all administrative supplies and guidance on administrative procedures.
• Undertakes missions to field locations to review administrative arrangements and makes appropriate recommendations as required.

2. The budget preparation and implementation are properly administered monitored and controlled in the area of administrative management arid services.

• Manages the budget in close coordination with the DR0 to ensure that objectives stipulated early in the fiscal year are realized for smooth operations of the Country Office/sub-office, where applicable.

• Recommends and prepares estimates on office premises, supplies and equipment requirements for budget preparation purposes. Assists zone offices in the establishment and maintenance of administrative services. Prepares, monitors, and controls the administrative budget.

  3. Administrative support and services.

• Ensures timely and effective delivery and improvement in administrative support and office services for enhanced quality, efficiency and cost effectiveness, including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.

• Ensures the timely and cost-effective provision of basic offices services including space management, equipment, communications and security to enhance staff safety and productivity.
• Supports the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiency and effectiveness.
• Negotiates and oversees matters relating to office premises, utilities and services with vendors and agencies.

4. Property management.

• Manages properties of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board and ensuring follow-up action.
• Prepares Property Survey Board submissions for the head of office or DR0, prepares minutes of meetings and assists in executing PSB recommendations approved by the Head of Office.
• Oversees to ensures that services and maintenance of premises are in accordance with organizational standards.

5. Contract arrangement and control.

• Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
• Reviews all contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of services. Proposes to supervisor any changes that may be required.
• Monitors payments against contractual obligations.

6. Partnership. coordination and collaboration.

• Develops and maintains effective working relations with other agencies, local authorities and implementing partners relating to administrative matters for enhancement of information exchange, collaboration, and harmonization.
• Cooperates and coordinates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).
• Coordinates field emergency Services.

7. Support to financial planning and management.

• Prepare/analyze financial data/estimates and documentations, verifying relevancy, accuracy, and completeness to facilitate financial planning for CPMP and regular management advice (including review of financial figures in PCAs). Provide technical and operational support throughout the financial planning and implementation process.
• Review budget implementation according to allotment, codes and certify compliance with guidelines and procedures. Keep stakeholders informed for timely action.
• Provide technical and operational support on the application, interpretation and implementation of financial policies, procedures and guidelines to the Representative and CO colleagues and stakeholders. Resolve routine financial issues and/or recommend (and record) deviation from procedures and guidelines to meet objectives.
• Evaluate financial and reputational risk in transactions carried out by the office and raise flags when actions are needed by management.
• Prepare and/or monitor financial exception reports to assess unusual activities and transactions, investigate anomalies, and keep supervisor informed for timely action.
• Provide technical support to the programme counterparts/committees, e.g., review budgets and financial plans of implementing partners; monitor compliance with HACT framework, including support to assessments, assurance and capacity development of implementing partners.
• Prepare work plans for supervisee/s, provide timely technical guidance, monitor work in progress and review work completed to approve transactions and/or certify/verify accuracy of work and compliance with IPSAS and UNICEF Regulations and Rules, policies, procedures, and guidelines.
• Advise and support PSFR activities on budget preparation, strategic income projection/ reporting, setting and monitoring performance indicators, revenue and expense reporting, and provide technical advice during Strategic planning exercises.

8. Control of accounts.

• Process and/or review (as per delegated authority) the accurate and timely submission of payments (e.g., payroll, MIP, travel claims, pension fund, advances to governments etc.), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies, procedures, standards of accountability, and ethics. Take timely action on outstanding accounts to resolve pending issues. This includes dialogue and follow up with the GSSC to facilitate timely processing of financial transactions submitted to the center.
• Process/ supervise U S per delegated authority] the disbursement of payments when done locally via bank letters, checks, or petty cash.
• Process/supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
• Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g., IPSAS, donor reporting, Internal policies) and management oversight, planning and/or action.
• Prepare or contribute to mandated management/statutory office financial and accounting reports to UNICEF Board/Bodies/Donors, verifying the reliability of data and compliance with organizational guidelines.
• Collaborate with oversight bodies {e.g., UNBOA, OlAl, Evaluation Office, JIU, donors, etc.] to provide answers and to follow to resolution of financial observations and recommendations.
• Ensure proper and timely completion of accounts closure activities (monthly, quarterly and yearly).
• Examine DCT transactions (transfer, adjustments, reprogramming and liquidation) supporting documents to ensure FACE form has been properly entered into the system and the expenditure is broadly reasonable and In accordance with policy.

9. Treasury and cash management.

• Manage bank, petty and cash on hand accounts transactions and operations in accordance with UNICEF/UN financial regulations and rules, policies, procedures and local banking practices. Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and Interests rates. Keep supervisor and relevant colleagues Informed for timely action.
• Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
• Maintain a system to monitor and forecast periodic cash requirements. Provide current information on cash position / forecast to management and make recommendation or take action to ensure sufficient availability of resources for programmes and operations activities.
• Review monthly bank reconciliation and take appropriate corrective actions on findings identified by the GSSC.

10. Knowledge and capacity building.

• Promote culture of highest ethical standards and behavior to management of UNICEF's resources.
• Contribute to initiatives for management improvement by capturing institutionalizing and sharing best practices and lessons learned. Implement and/or recommend management Improvements to enhance productivity and performance including implementation of cost saving strategies.
• Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
• Provides coaching and counselling to the staff on performance enhancement/ development, career development Support operations of the office as required.

11. Performs any other duties and responsibilities assigned as required.

• Provides quality services to beneficiaries in a timely and cost-effective manner by performing additional duties and responsibilities assigned in conformance with the policy, standards, rules and regulations.

To qualify as a champion and advocate for every child, you will have…

Education:

• Advance university degree in Accounting, Finance or Business Management/Administration, social sciences or equivalent or any other comparable recognized professional qualification.
• A valid professional certification (CA; CPA; etc.) from an internationally recognized, accredited chartered accountancy institution is required; or an advanced diploma qualification in CIPFA or its equivalent with other internationally recognized institutions.

Professional experience:

• Eight (8) years of relevant professional work experience both at national and international level in office management, operations (administration, finance, accounting, ICT, human resources, supply) or any other relevant function in an international organization and/or large corporation is required.
• Professional experience in an emergency duty station and large country offices is an asset.
• Experience in UN System or other international NGO is an asset.
• Advanced knowledge of Microsoft Office, especially Excel, required.
• Experience in database packages, web-based management systems and ERP systems (preferably SAP financial modules) is considered as an asset.
• Experience with IPSAS and/or IFRS is considered as an asset.

Language:

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

For every Child, you demonstrate…

Core Values:

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

Core competencies:

• Builds and maintains partnerships (II)
• Demonstrates self-awareness and ethical awareness (II)
• Drive to achieve results for impact (II)
• Innovates and embraces change (II)
• Manages ambiguity and complexity (II)
• Thinks and acts strategically (II)
• Works collaboratively with others (II)
• Nurtures, leads and manages people (I)

To view our competency framework, please click here.

• UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
• UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

• The position is based in New Delhi, India.
• This vacancy announcement (VA) is open for Non-Indian Nationals only.
• Selected applicant will have an initial two (2) year fixed-term contract, with possibility of extension, subject to satisfactory performance, organizational needs and availability of funding.
• Only shortlisted candidates will be notified and advance to the next stage of the selection process, which involves various assessments.
• UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc.
• Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
• UNICEF only considers higher educational qualifications obtained from an institution accredited / recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.
• UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

For more information about UNICEF India, please refer to the link below: - http://unicef.in/Wherewework