UNV Transport Assistant – Inventory Management (Spare parts)

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This position is in the United Nations Interim Security Force for Abyei (UNISFA). The UNV Transport Assistant – Inventory Management (Spare parts) reports to the Chief Transport Officer to support operations in Transport Unit.

Under the direct supervision of Chief Transport Officer , the UN volunteer will undertake the following tasks: •Assist in inventory management of Spare Parts of Heavy and Light vehicles. •Perform physical inspection at Transport Unit held in the mission, and verify whether accurate accountability of spare parts inventory issued to end-users is being maintained. •Should be able to use software like SAP/Umoja and produce reports on fleet vehicles allocation, upload hand over notes in Umoja for proper accounting of fleet. •Keep accurate records and maintain archive secured and in order; and maintain appropriate and accurate records of fleet assets in SAP/umoja database. •Assist in ensuring that records are maintained for non-expandable transport assets, including records in fleet management databases and report preparation. •Provide assistance in ensuring that vehicle write-off cases are processed in accordance with the established procedures and deadlines. • Assist in the provision of inputs for statistical report on fleet and spare parts utilization to enhance efficiency. •Provides competent administrative and managerial support to the Transport Section. • Assist with the preparation and management of the Transport Section’s budget (spare parts requirements related); Coordinate transport activities in the field offices with the Head Office; •Works in UN software systems such as UMOJA/SAP •Performs any other tasks that maybe required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

•Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); •Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; •Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
•Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; •Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; •Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

•Integrity and professionalism: high degree of personal initiative and willingness to accept wide responsibilities; ability to take ownership, and work independently under established procedures; •Accountability: ability to operate in compliance with organisational rules and regulations; •Planning, effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner, ability to establish priorities and to plan, coordinate and monitor work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; •Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; •Communication; proven interpersonal skills; good spoken and written communication skills; •Flexibility and willingness to live and work in hazardous and remote places, involving physical hardship and little comfort, and including possible extensive travel within the Mission area;. •Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

progressive and responsible use of computer softwares in spare parts inventory management. Experience in international operations in a post conflict environment is desirable. Additional knowledge on Usage of Software for Spare parts Inventory Management, Supply Chain Management, and Transport fleet management is an added advantage

General: This assignment is based in the UNISFA Headquarters – Abyei - Sudan. Currently this duty station is designated as non-family. The rainy season lasts from late May until Mid-November, while the rest of the Year is hot and dry. The average rainy season temperature is 30°C and temperatures in the dry season average 37°C. Accommodation: Due to the security situation in Abyei, coupled with the fact that there are limited residential accommodation options in the community that meet UN security and safety standards for staff, expatriate UN staff deployed to Abyei are generally provided secured UN accommodation in a camp-style environment. The UN-provided accommodation is equipped with minimum room furniture and is configured as either single or shared rooms with shared bath and toilet facilities. Power and water (including purified water) is provided inside the camp by the UN. A reasonable cost recovery for accommodation is made from VLA. Food and Diet: There is a UN managed cafeteria inside the UN Camp in Abyei. Wide varieties of food are not available and may not be to the personal taste of UNVs.The UN managed PX inside the camp sells a limited variety of fresh and dry food items as well as daily use items. Volunteers may wish to cook their own meals in common kitchen facilities situated at convenient locations within the camp. This would require the volunteer to obtain basic cooking items such as saucepans, fry pans, plates, knives, etc. Health: UN Volunteers should be aware that they could be exposed to a number of tropical diseases and should complete all medical formalities specified in the Offer or Travel Advisory before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended if confirmed by the volunteer’s physician. UN Volunteers, like other international personnel, are to bring their Vaccination Card to the mission. Malaria prophylaxis is highly recommended. Due to large numbers of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic (Level 1) inside the UN Camp at Abyei and 24-hour access to a fully operational military hospital (Level 2) within same camp at Abyei. Rest and Recuperation: International personnel in UNISFA, including UN volunteers, are entitled to a 6 -week Rest and Recuperation (R&R) cycle. This means that after every 6 weeks of being in the mission area, the volunteer is entitled to take a break in either Entebbe (UNISFA designated R & R location) or any other destination outside the mission area. The entitlement is 5 calendar days R&R and 2 travel days. The UN flight from Abyei or any other deployed site in the mission area to Entebbe can be used for free (return flight). However, personnel are responsible for their accommodation, meals and any other expenses while on R&R. R & R trips must be approved by the supervisor. https://www.unv.org/