UNV Procurement Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of the Procurement Officer the UN Volunteer will undertake the following tasks:

• In accordance with UNICEF procurement and financial rules and regulations, provide effective support to the supervisor on supply/procurement activities, such as: review and evaluate incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, delivery dates, budgets and create purchase requisitions.
• Organize supply/procurement processes files and prepare supporting documents to the Contract Review Committee.
• Draft and prepare tender invitations.
• Draft and prepare Purchase Orders.
• Assist with and prepare Long Term Agreements and Direct Order Arrangements.
• Pro-actively follow up on placed orders (contracts & POs) and deliveries with all parties concerned to ensure timely delivery of goods and services. Transmit all relevant information to requesting officer including changes to planned deliveries. Prepare and provide timely and regular status / monitoring reports to section/Zone offices Chiefs.
• Contribute to the regular review of business processes and standard operating procedures of office procurement procedures.
• Prepare evaluation of suppliers with respect to delivery performance and commercial acceptability.
• Coordination of logistic matters related to Brazil Country Office and Zone Offices events.
• Ensure effective arrangements for shipments and receipt of office supplies and equipment and household effects, including customs clearance.
• Provide timely and effective support to the international personal on submitting tax exemption and immunities within Ministry of Foreign Affairs and protocol documents.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

• Completion of bachelor’s degree education preferably supplemented by Technical or University level courses in business and/or international relations.

Required experience:

36 Months

Experience remark:

Minimum three years relevant working experience, preferably in a procurement function, from an administrative function in a commercial working environment.

Language skills:

• Portuguese(Mandatory), Level - Fluent
• English(Mandatory), Level - Working Knowledge

Area of expertise:

Administration and administrative assistance, Procurement and contracting, Logistics and supply management

Area of expertise details:

• Knowledge of SAP and proficiency in Microsoft Office package (Word, Excel and Power) Point are required.

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Knowledge Sharing, Leadership, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Brazil and legal residents in Brazil with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. Don’t forget to tick the yes box for: “I am interested in serving as a volunteer in my own country.”

Application deadline: 31 May 2021, 23h59 Germany time (UTC +2)