UNV Human Resources Associate

Volunteering Human Resources

Overview

Provide HR administrative support and assistance to ensure compliance and efficiency

You have:

• Minimum 5 years of relevant professional experience with a master’s degree
• Extensive knowledge of HR principles, rules, regulations and procedures
• Computer literacy and the ability to effectively use standard office software tools
• Knowledge and skills in using HR systems
• Ability to extract and format data and to solve operational problems
• Takes responsibility to respond to internal and external service needs promptly and proactively
• Demonstrates a high degree of confidentiality, initiative and good judgment

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up. The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

www.unicef.org/algeria

The focus of HR positions at this level is on the provision of specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. Specialized activities pertain to the application of HR regulations, rules and procedures in the context of, on a day-to- day basis, there typically being more complications that arise with a broader variety of solutions that are not always clearly covered in general guidelines, thus requiring a greater capacity to adapt and interpret. These positions, consequently, require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence. Thus, managerial oversight for these positions is limited to ensuring results are fulfilled according to work-plans and facilitating any issues that arise outside of established patterns.

Purpose for the volunteering opportunity:

Under the close supervision and guidance of the Human Resources Officer the Human Resources Associate provides administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Key functions, accountabilities, and related duties/tasks include: 1. Support to business partnering 2. Support in processing of entitlements and benefits of local staff 3. Support in recruitment and placement 4. Support in organization design and job classification 5. Support in learning and capacity development 6. General office support

1. Support to business partnering · Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes · Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner · Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

2. Support in processing of entitlement and benefits · In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action. · In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements · Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. · Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3. Support in recruitment and placement · Prepares and circulates internal and external advertisements. · Liaises with candidates in the various stages of the recruitment process. · Prepares formal acknowledgement, offer and regret letters. · Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks. · Monitors life cycle of recruitment process to update supervisor as necessary.

4. Support in organization design and job classification · Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology. · Drafts and edits job descriptions to be submitted for classification for review by supervisor. · Follows up and liaises with HQ and RO over status of requests to ensure timely completion. · Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation · Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning. · Compiles and analyses information and statistics related to posts and staff for reports on staffing trends. · Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

5. Support in learning & capacity development · In consultation with supervisor, research and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions. · In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office. · Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders. · Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations. · Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. · Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs

HR Associate provide input into the design and development of improved transactional services and delivery processes. Working with a high degree of operational independence they are accountable for the achievement of overall service delivery results in one or more HR activities. The scope of HR work typically covers two or more transactional HR activities (i.e. recruitment, entitlements management and servicing, classification, staff development, performance management etc.) as generalist yet requiring the handling of complex and intricate HR matters on which quality and authoritative procedural advice is provided to the supervisor.

• Professionalism: demonstrated understanding of operations relevant to IOM; technical capabilities or knowledge relevant or transferrable to IOM procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and IOM in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF Algeria’s mission and vision, as well as to the UN Core Values.

• Minimum 5 years of relevant professional experience with a master’s degree; • Extensive knowledge of HR principles, rules, regulations and procedures; • Computer literacy and the ability to effectively use standard office software tools; • Knowledge and skills in using HR systems; • Ability to extract and format data and to solve operational problems Ability to organize own work, set priorities and meet deadlines; • Interpersonal and communication Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met; • Uses own discretion to address unforeseen situations; • Demonstrates a high degree of confidentiality, initiative and good judgment. Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

The position will be based in the capital, Algiers, where basic living needs, including accommodation, banking facilities, medical facilities and telecommunications/internet services are readily available. All staple foods can be found in the markets, e.g.: rice, meat, vegetables, fruit, cooking oil, salt, etc. Many imported goods are available in Algiers and other places throughout Algeria. Algiers has many good restaurants with good health standards and most guesthouses provide food. In Algeria the most used means of transportation are taxi or local bus. Mobile phone is the most dependable tool to be in-touch with colleagues and friends. Internet service is readily available and affordable at most apartment complexes.

Algeria is a unique country and UNICEF is a unique (humanitarian) operation. It provides for an interesting and enriching environment, but also requires a mature level of cultural awareness, as well as more stamina and commitment than elsewhere to make life comfortable and affordable. Therefore, flexibility and the ability and willingness to live and work in harsh and potentially hazardous conditions, involving physical hardship and little comfort, are essential.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: unv.org