UNV Contracts Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

United Nations Volunteers Programme, by agreement with the UN Department of Operational Support (DOS) and Peacekeeping Operations (DPKO), deploys UN Volunteers to support DOS/DPKO peace operations in a range of countries. Within this framework, UNV maintains a Field Office to support UNISFA (United Nations Interim Security Force for Abyei).

Under the direct supervision of Chief Acquisition Management, the UN volunteer will undertake the following tasks: •Ensure that Contractor and UN comply with their respective obligations under the Contract •Coordinate Vendor Performance Reports with Technical Units and UNGSC •Review contract documents Assist in preparation of Statement of Work and technical evaluation parameters • Maintain files and databases of contracts •Arrange kick off and close out meetings for major contracts •Coordinate with Finance and Procurement Sections on contractual matters, disputes, invoice processing, KPIs •Be able to manage contracts related to Goods and Services, such as Fuel, Rations, Aviation, Movcon, PX, Catering, IT Staffing, Engineering, Security, etc. and related matters of Quality Control and Quality Assurance •Draft audit responses within deadlines. Draft contract close-out reports. Draft letters relating to Contract Disputes to enable resolution of issues •Coordinate with Procurement Section in the contract’s solicitation process •Work in UN software systems such as UMOJA •Perform any other tasks that maybe required

•Integrity and professionalism: high degree of personal initiative and willingness to accept wide responsibilities; ability to take ownership, and work independently under established procedures; •Accountability: ability to operate in compliance with organizational rules and regulations; •Planning, effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner, ability to establish priorities and to plan, coordinate and monitor work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; •Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; •Communication; proven interpersonal skills; good spoken and written communication skills; •Flexibility and willingness to live and work in hazardous and remote places, involving physical hardship and little comfort, and including possible extensive travel within the Mission area;. •Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Contracts Management Field with NGOs /International Organizations like United Nations.

General: This assignment is based in the UNISFA Headquarters – Abyei - Sudan. Currently this duty station is designated as non-family. The rainy season lasts from late May until Mid-November, while the rest of the Year is hot and dry. The average rainy season temperature is 30°C and temperatures in the dry season average 37°C. Accommodation: Due to the security situation in Abyei, coupled with the fact that there are limited residential accommodation options in the community that meet UN security and safety standards for staff, expatriate UN staff deployed to Abyei are generally provided secured UN accommodation in a camp-style environment. The UN-provided accommodation is equipped with minimum room furniture and is configured as either single or shared rooms with shared bath and toilet facilities. Power and water (including purified water) is provided inside the camp by the UN. A reasonable cost recovery for accommodation is made from VLA. Food and Diet: There is a UN managed cafeteria inside the UN Camp in Abyei. Wide varieties of food are not available and may not be to the personal taste of UNVs.The UN managed PX inside the camp sells a limited variety of fresh and dry food items as well as daily use items. Volunteers may wish to cook their own meals in common kitchen facilities situated at convenient locations within the camp. This would require the volunteer to obtain basic cooking items such as saucepans, fry pans, plates, knives, etc. Health: UN Volunteers should be aware that they could be exposed to a number of tropical diseases and should complete all medical formalities specified in the Offer or Travel Advisory before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended if confirmed by the volunteer’s physician. UN Volunteers, like other international personnel, are to bring their Vaccination Card to the mission. Malaria prophylaxis is highly recommended. Due to large numbers of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic (Level 1) inside the UN Camp at Abyei and 24-hour access to a fully operational military hospital (Level 2) within same camp at Abyei. Rest and Recuperation: International personnel in UNISFA, including UN volunteers, are entitled to a 6 -week Rest and Recuperation (R&R) cycle. This means that after every 6 weeks of being in the mission area, the volunteer is entitled to take a break in either Entebbe (UNISFA designated R & R location) or any other destination outside the mission area. The entitlement is 5 calendar days R&R and 2 travel days. The UN flight from Abyei or any other deployed site in the mission area to Entebbe can be used for free (return flight). However, personnel are responsible for their accommodation, meals and any other expenses while on R&R. R & R trips must be approved by the supervisor. https://www.unv.org/