UNV Admin/Procurement Specialist

Volunteering Admin Logistics & Procurement

Overview

Provide administrative and procurement support for WHO operations.

You have:

• Relevant experience in the UN system is an asset.
• Excellent information technology skills, including word-processing, database applications, presentation software and internet.
• A strong commitment to public health.
• Ability to express ideas clearly; to work independently and in teams.
• Cultural and gender sensitivity.
• Ability to manage a large volume of work in an efficient and timely manner.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The World Health Organization serves as the directing and coordinating authority for public health within the United Nations system. WHO seeks to promote health, ensure everyone can attain the highest level of health, keep the world safe and serve the vulnerable through partnerships, people and countries.

Within the delegated authority and under the supervision of [Operations Officer] or his/her designated mandated representative(s), the UNV [Admin/Procurement Specialist] will:

Within the delegated authority and under the supervision of the operations officer his/her designated mandated representative(s), the National UNV Admin/Procurement Specialist will:

• Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., • Organize the travel of the unit staff, including raising travel requests (TRs) in the General Management System (GSM), finalizing travel itineraries and hotel bookings etc., • Provide full administrative support to the intercountry meetings organized in Tunisia including complete logistical and financial arrangements related to. • Initiate and process different transactions in GSM, including procurement of goods & services, completing necessary forms, and following up with concerned parties on the receipt of deliverables and finalization of payments. • Assist/replace administrative staff in the unit and perform other relevant duties within their scope of responsibility as required; • Any other related tasks as may be required or assigned by the supervisor. • Assist in procuring various goods including office supplies and services to support operations. • The scope of responsibilities also includes performing assigned procurement duties within the designated areas. 1) Sourcing/Purchasing/Planning - analyzing upcoming needs of products and planning procurement activities to ensure effective and timely purchase, delivery, and payment. 2) Conducting sourcing/tendering- assisting requestors in preparing their procurement forecasts and planning sourcing activities such as tendering. Based on the procurement forecast plan, executing procurement activities such as Requests for Quotations (RFQs), Invitations to Bid (ITB), or procurement through long-term agreements. 3) Facilitating procurement through the WHO global goods catalog, raising Requests for Price Estimates (RPE) in GSM when local sourcing options are unavailable. 4) Working closely with colleagues in the Finance units regarding supplier management, encumbrances, and payments. 5) Collaborating closely with colleagues in the regional procurement unit on all supply-related matters, following the guidance of the Procurement officers. • Serving as the main point of contact for customs clearance matters, being responsible for preparing all necessary documentation required for customs clearance. • Managing the logistics of international shipments and organizing the receipt of cargoes, Preparing, and managing inland distribution activities.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs:

• As an active [WHO] team member, efficient, timely, responsive, client-friendly, and high-quality support rendered to [WHO CO Tunisia] and its beneficiaries in the accomplishment of her/his functions, including:

The Strategic Priority: One Billion more people benefiting from Universal Health Coverage; - Global Outcome: Improved access to quality essential health services irrespective of gender, age or disability status; - Output: Countries enabled to strengthen their health systems to address population-specific health needs and barriers to equity across the life course. Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment

A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed

• Professionalism: demonstrated understanding of operations relevant to WHO; technical capabilities or knowledge relevant or transferrable to WHO procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and WHO in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards WHO ’s mission and vision, as well as to the UN Core Values.

• Relevant experience in the UN system an asset • Excellent information technology skills, including word-processing, database applications, presentation software and internet, • Evidence of ability to express ideas clearly; to work independently and in teams; to demonstrate a sense of self-assuredness combined with cultural and gender sensitivity, • A strong commitment to public health; an interest in adapting to varied physical and professional environments and a desire to work with people with different language, national and cultural backgrounds.

The position is based in Tunis, Tunisia.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: unv.org