UNV Admin and Budget Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

United Nations Volunteers Programme, by agreement with the UN Department of Field Support (DFS) and Peacekeeping Operations (DPKO), deploys UN Volunteers to support DFS/DPKO peace operations in a range of countries. Within this framework, UNV maintains a Field Office to support UNISFA (United Nations Interim Security Force for Abyei).

Under the direct supervision of Chief Aviation Officer, the UN volunteer will undertake the following tasks: Assist in the preparation of the aviation annual budget for review/finalization by CAVO for submission to Mission Finance and Budget Section. Assist in preparing performance reports on mission aviation budget utilization including •justification for under/over utilization of the approved budget. •Prepare the sections resource acquisition plan; raise requisitions for the procurement of aviation specialist assets and services in close liaison with Mission Contract Management, Procurement and Budget Units. •Receive, verify, and process all invoices for payment of aviation services provided to UNISFA by the authorized contractors or service providers. Ensure Not-To-Exceed (NTE) values quoted in Aviation Task contracts including long-term charter agreements, as approved, are not description exceeded; must be able to provide justification for any increase in NTEs during the contract period. •Track and monitor aviation fuel consumption; Track, monitor and verify all landing, handling, ATC and other operational expenses incurred by the Mission’s Air Operations activities. •Provide advice and guidance to staff with respect to administrative procedures, process and practice by liaising with other UNISFA Sections (Human Resources, Finance, etc.); •Ensure adequate follow up with Unit Chiefs and other staff on behalf of the CAVO; •Enter, maintain and verify administrative data and record for time and staff attendance; •In absence of CAVO, attend all telephone calls and take messages; •Prepare, and process Aviation correspondence and ensure proper document management and maintain electronic and hard copy files of all incoming and outgoing correspondence; •Maintain a database of emails and telephone numbers of all Aviation personnel and Mission leadership Unit chiefs and Aviation Contractors. •Maintain a database of training records of mission aviation personnel for the purpose of conducting training needs assessment of each staff and the required training to improve performance. Prepare for and arrange internal and external trainings for aviation staff member upon instructions from the Chief Aviation Officer. •Perform other tasks as assigned by the Chief Aviation Officer.

Accountability, Client Orientation, Integrity, Working in Teams.

Progressively responsible experience in budget or finance. Experience in the area of administration, Budgeting and Financial management Required systems is required. Computer Skills: Solid computer skills including skills and proficiency in MS Office especially spread sheets and word processing. Knowledge of computerized experience financial systems such as UMOJA is an added advantage.

General: This assignment is based in the UNISFA Headquarters – Abyei - Sudan. Currently this duty station is designated as non-family. Due to the terrain, the area is prone to flooding during the rainy season which lasts from late May until Mid-November. The average rainy season temperature is 30°C and temperatures in the dry season average 37°C. Accommodation: Due to the security situation in Abyei, coupled with the fact that there are limited residential accommodation options in the community that meet UN security and safety standards for staff, expatriate UN staff deployed to Abyei are generally provided secured UN accommodation in a camp-style environment. The UN-provided accommodation is equipped with minimum room furniture and is configured as single room with bath and toilet facilities. Power and water (including purified water) is provided inside the camp by the UN. As per OHRM rules, a reasonable cost recovery for accommodation is made from VLA. Due to the duration of the issuance of the Sudanese visa, UNVs may temporary and/ or permanently be assigned to Gok-Machar which is one of the UNISFA sectors where visas for Sudan are not required. Accommodation and conditions in GokMachar are similar to those in Abyei. Food and Diet: There is a UN managed cafeteria inside the UN Camp in Abyei. The standard and quality of food is limited with a repetitious daily menu. Wide varieties of food are not available and may not be to the personal taste of UNVs. Volunteers may wish to cook their own meals in common kitchen facilities situated at convenient locations within the camp. This would require the volunteer to obtain basic cooking items such as saucepans, fry pans, plates, knives, etc. Health: UN Volunteers should be aware that they could be exposed to a number of tropical diseases and should complete all medical formalities specified in the Offer or Travel Advisory before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended if confirmed by the volunteer’s physician. UN Volunteers, like other international personnel, are to bring their Vaccination Card to the mission. Malaria prophylaxis is highly recommended. Due to large numbers of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic (Level 1) inside the UN Camp at Abyei and 24-hour access to a fully operational military hospital (Level 2) within same camp at Abyei. Rest and Recuperation: International personnel in UNISFA, including UN volunteers, are entitled to a 6 -week Rest and Recuperation (R&R) cycle. This means that after every 6 weeks of being in the mission area, the volunteer is entitled to take a break in either Entebbe (UNISFA designated R & R location) or any other destination outside the mission area. The entitlement is 5 calendar days R&R, 1 day official (Admin) and 2 travel days. The UN flight from Abyei or any other deployed site in the mission area to Entebbe can be used for free (return flight). However, personnel are responsible for their accommodation, meals and any other expenses while on R&R. R & R trips must be approved by the supervisor. https://www.unv.org/