UN Women: Programme Management Specialist- Next Generation ERP Programme and Project Management Stream (PPM)

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 140,639 USD and 184,155 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

The duration of the assignment is until 30 June 2023. Whereas an external candidate will be offered a temporary appointment; subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Programme Support Management Unit (PSMU) is established to provide corporate advisory services and direct support for project and programme development and implementation including for the Policy, Programme and Intergovernmental Division (PPID). The PSMU guides the Policy, Programme and Intergovernmental Divisions, Regions and countries in following best practice to ensure that all projects and programmes maintain a level of standardization, planning, share knowledge, and work collectively towards UN Women’s strategic goals. PSMU is to offer the Regional Offices (ROs) and Country Offices (COs) a range of services, trainings and toolkits that increase their implementation capacity to deliver programmes on time, on scope and on budget. It also supports the implementation of global projects managed by HQs.

UN Women has embarked on a corporate new Enterprise Resource Planning (ERP) cloud system solution earmarked to ensure that UN Women will be more fit for purpose. The Chief, Programme Support Management Unit is the Business Process Owner for the Programme and Project Management stream. Under the general supervision of the Chief, Programme Support Management Unit in PSMU, the Programme Management Specialist will provide technical support to the implementation and roll out of the Programme and Project Management stream (PPM) including support to training and capacity building and knowledge management.

Duties and Responsibilities

1. Provide technical support to the implementation and roll out of the Programme and Project Management Stream (PPM) on the New Generation ERP Cloud Solution

• Define, prepare and document the business case and specifications related to the proposed system changes components of the Programme and Project Management Stream (PPM)
• Ensure data integrity through coordination of data clean up and migration needs review and analyses; Data clean up and migration proposal development, and Data migration support delivery;
• Ensure that transitional arrangements analyzed, and action plan put in place
• Provide technical and coordination support during implementation of the Programme and Project Management Stream (PPM)
• Manage the help desk support for corporate clients for the Programme and Project Management business stream
• Provide technical support in all help tickets related to ERP Support team and resolve and/or escalate to proper channels.
• Research and analyze existing business practices and procedures for the UN-Women Programme and Project Management Stream (PPM) that are impacted by the new system
• Write and maintain user documentation and provide technical system support. Write related policies and procedures for the components impacted by the new system

2. Provide coordination support to the implementation and roll out of the Programme and Project Management Stream (PPM) on the New Generation ERP Cloud Solution

• Coordinate and ensure inputs delivered to user stories and final user stories reviewed for consistency and completeness
• Coordinate the ERP roll out for the Programme and Project Management Stream (PPM) including undertaking associated revision of Policies, Procedures
• Create detailed plans for execution and implementation of new processes under the UN- Women Programme and Project Management Stream (PPM)
• Coordinates testing related to the proposed new solution for the UN-Women Programme and Project Management Stream (PPM)

3. Provide training and capacity building

• Develop and / or enhance training materials for the Programme and Project Management Stream (PPM)
• Deliver trainings and webinars to end users for the Programme and Project Management Stream (PPM)

4. Facilitate and contribute to knowledge management

• Coordinate overall knowledge management function for New Generation ERP Cloud Solution Programme and Project Management Stream (PPM)
• Identify and document best practices and lessons learned and ensure dissemination with UN Women offices and partners;
• Provide technical inputs to knowledge networks and relevant communities of practice.

Key Performance Indicators

The key results have an impact on the overall operational efficiency, and effectiveness of COs and ROs and HQ units as it relates to the efficient Programme and Project Management systems to facilitate delivery of strategic goals and results.

• High quality data management
• Quality systems and guidelines, procedures and processes for effective and efficient UN Women programme management
• Timely coordination of assigned activities
• Quality corporate capacities in the use of the new system
• Quality support and guidance to offices on ERP Project and Programme management areas;

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women- values-and-competencies-framework-en.pdf

Functional Competencies:

• Strong organizational skills and communication skills both written and verbal;
• Strong knowledge of Results Based Management;
• Ability to develop sound tools for the effective management of the programmes budgets, financial delivery and Human resource activities;
• In-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments;
• Ability to design, implement and monitor programmes.
• strong programme formulation, implementation, monitoring and evaluation skills
• Ability to develop detailed operational plans, budgets, and deliver on them
• Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
• Strong analytical skills
• Strong knowledge of Results Based Management
• Strong knowledge of UN programme management systems
• Ability to lead formulation of strategies and their implementation

Required Skills and Experience

Education and certification:

• Master's degree (or equivalent) in Business Administration, Social Sciences, International Relations, Political/Development Studies, or other relevant discipline.

• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

• PRINCE2® Practitioner and/or Project Management Professional (PMP®) and Managing Successful Programmes (MSP®) Practitioner certification is an asset.

Experience:

• A minimum of 5 years of progressively responsible experience in project and programme development, strategic planning, coordination support or change management is required;
• International development experience preferably focused on, or strongly involving in programme and project management and gender equality at national, regional and/or international levels;
• Technical experience in all aspects of project management including; planning, financial management, budget management, risk management, communications and stakeholder engagement;
• Experience in data migration and application integration tools is highly desirable
• Experience in the implementation of ERP solutions based
• Prior experience in the UN System is an asset.

Language Requirements:

• Fluency in English is required
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)