UN Women: Operations Associate

Contract

This is a GS-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 7,558 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

About the UAE Liaison Office for the Gulf Cooperation Council (GCC)

The UAE Liaison Office for the GCC was inaugurated in 2016 to focus on 3 areas in terms of its mandate. These include advocacy for UN Women to drive its global mandate, resource mobilization for UN Women programs globally and coordination of partnerships to drive the work and strategic priorities of UN Women in the GCC region. The office acts as a liaison between UN Women globally and stakeholders in the GCC from the private sector, government, academia and non-profits. The office reports to UN Women global headquarters.

Under the direct supervision of the Head of the Liaison Office the Operations Associate carries out varied and inter-related operational, financial and logistical activities ensuring high quality and accuracy of work. The Operations Associate is results and client oriented producing administrative services of the highest quality in a timely and proactive fashion.

Duties and Responsibilities

Contribute technically to the operations in the liaison office in accordance with UN Women rules and regulations and policies and strategies:

• Contribute to an annual workplan for the Operations Team and assist with its implementation and monitoring;
• Provide substantive inputs to business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions;
• Provide substantive inputs to the implementation of corporate, budget, financial, procurement, and HR policies and systems and support in the training of staff in liaison office these issues;
• Provide technical support and guidance to liaison office on operational issues;
• Ensure a continuous and up-to-date flow of information between the liaison office and SPD.

Contribute technically to the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies:

• Provide substantive inputs to the management of office and programme financial resources while exercising proper financial controls;
• Review and verify accuracy and relevancy of the supporting documents for payments and financial reports;
• Maintain data in Atlas;
• Prepare for internal and external audits and coordinating implementation of audit action plan by drafting periodic status update reports and collating supporting documents.

Contribute technically to the provision of Human Resources services in accordance with UN Women rules and regulations and corporate policies and strategies:

• Provide substantive inputs to recruitment processes and contract management; liaise with the HQ as necessary;
• Administer and implement HR processes to ensure full compliance with corporate human resources policies and strategies;
• Facilitate recruitment processes in accordance with the organization rules and regulations;
• Administer contract management including appropriate use of different contractual modalities;
• Help ensure proper administration of staff benefits and entitlements and ensure staff is advised on request on entitlements;
• Keep track of the maintenance and implementation of the proper performance management and learning strategy for the office.

Contribute technically to procurement processes in accordance with UN Women rules and regulations and corporate policies and strategies:

• Ensure full compliance of procurement activities with UN Women rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system;
• Prepare procurement plans for the office and support their implementation monitoring;
• Review of procurement processes including submissions to the Procurement Review Committee;
• Organize joint procurement processes for the UN Agencies in line with the UN reform;
• Ensure proper management of UN Women assets, facilities and logistical services;
• Identify and promote different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management systems etc.

Contribute to knowledge sharing:

• Ensure knowledge is shared and adequately applied between the Training Center and other LO in the region.

Key Performance Indicators:

The key results have an impact on the overall effectiveness of the Regional Office Programme implementation and on the efficiency and effectiveness of the use of corporate resources, human, financial and material and the safety of staff and assets of UN Women. The key results also impact on the image of the organization and its ability to deliver on its mandate.

• All services are provided in compliance with UN Women rules, regulations and policies;
• Finances are properly identified and in a timely manner;
• Timely and accurate implementation of procurement contracts;
• Timely and accurate implementation of HR contracts;
• Audit process is efficient.

Competencies

Core values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

• Good knowledge of administrative and financial rules and regulations;
• Ability to administer and execute administrative processes and transactions;
• Ability to extract and interpret data;
• Ability to manage business processes re-engineering, and implementation of new systems;
• Ability to perform work of confidential nature and handle a large volume of work;
• Strong IT skills;
• Ability to priorities work and to multi-task;
• Ability to handle web-based management systems.

Required Skills and Experience

Education:

• Secondary Education.
• University Degree in Business, Administration and Finance, would be desirable, but it is not a requirement.

Experience:

• 7 years of progressively responsible experience in administration, finance, procurement, human resources or logistic support services at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Languages:

• Fluency in English and Arabic language is required.
• Working knowledge of another official UN language will be an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.