UN Women: Coordination Specialist, EDO

Overview

Provide coordination and substantive support to the Executive Director.

You have:

• Master's degree or equivalent in social sciences, political science, international relations, business administration or management, public administration or a related field is required.
• At least 5 years of progressively varied responsible experience with international organizations.
• Experience in the United Nations System is required.
• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 131,084 USD and 171,644 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Office (EDO) supports the Executive Director in providing vision, establishing priorities, fostering coherence amongst the senior management team, leading advocacy, ensuring overall management, oversight, and accountability for the organization.

Under the guidance and direct supervision of the Special Assistant the Coordination Specialist is responsible for advising on and assisting in the elaboration of - the Executive Director’s strategic priorities, provide Policy and advisory services, advocacy/representation, and networking to further UN Women’s agenda globally and oversee administrative functions supporting the Executive Director and providing effective communication and information management support.

Duties and Responsibilities

Provide coordination and liaison support

• Support in the coordination of the Executive Director’s agenda; keep track of important events and meetings, and bring these to attention of EDO colleagues;
• Support in the coordination of preparations for the Executive Director’s participation in meetings and missions/key events;
• Follow up on action points resulting from meetings of the Executive Director, including coordinating minutes and briefings to staff as appropriate.

Coordinate the provision of substantive support

• Coordinate the provision of substantive and technical support to the Executive Director, including provision of policy inputs on issues as appropriate, to facilitate representation with UN Women personnel;
• Prepare and organize information and briefing materials for the Executive Director for meetings, ensure that relevant staff are informed and/or called to attend;
• Coordinate, format and copy edit, briefing notes, talking points, and other briefing materials for the Executive Director in a timely manner, ensuring notes have been cleared by relevant colleagues;
• Ensure tasking for briefing notes is done in a timely manner to appropriate colleagues.

Review, analysis, and quality assurance of documents for the Executive Director and/or Special Assistant

• Reviews speeches, briefs, background papers, etc. for substantive accuracy, completeness, strategic messaging, in liaison with the Special Assistant as well as other units throughout UNW HQ and UN Women as needed;
• Provides clear and timely guidance to personnel to facilitate preparation of briefs and speeches for the Executive Director
• Drafts and contributes to speeches and briefs for the Executive Director as assigned;
• Reviews and analyzes relevant documents and submissions for the approval or clearance of the Special Assistance to ensure alignment with corporate guidance and standards as well as to ensure quality and comprehensiveness of input;
• Channels feedback/comments/questions from the Executive Director to teams and vice versa;
• Performs research on topics as assigned, analyzes information and synthesizes into a clear summary to facilitate decision-making by the Executive Director and/or Special assistant.

Provide high level administrative and logistical support

• Suggest adequate UN Women representation and ensure all protocol arrangements are in place;
• Support in the planning and organization of the Executive Director’s official travel, including the timely preparation of logistics and official travel files and background documents, as well as ensure the preparation of official travel reports;
• Ensure timely receipt of notes and readouts upon the Executive Director’s return from duty travel and distribute as agreed.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org /en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

• Strong planning, goal-setting, prioritization and organizational skills;
• Excellent knowledge of gender equality and women's empowerment;
• Demonstrated negotiating, cultural sensitivity and diplomatic skills;
• Strong analytical and information management skills;
• Strong interpersonal skills;
• Well-developed people management skills;
• Ability to provide information, tools, resources to support work achievement;
• Ability to leverage information technology, executive information systems, management techniques and tools for optimal office performance;
• Strong communication skills, both written and oral;
• Strong drafting skills with the ability to edit and clear reports, speeches and correspondences;
• Ability to work in a highly pressured environment;
• Strong sense of responsibility, confidentiality and accountability.

Required Skills and Experience

Education and Certification:

• Master’s degree or equivalent in social sciences, political science, international relations, business administration or management, public administration or a related field is required;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least 5 years of progressively varied responsible experience with international organizations;
• Experience in the United Nations System is required;
• Experience working on gender equality, women's rights and international development cooperation is desirable;
• Previous experience in supporting head office management and coordination functions is desirable;
• Experience leading and coaching staff in international settings is desirable;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English is required;
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

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