UN Women: Business Management Analyst

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 108,633 USD and 147,551 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN is expected to provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Division of Management and Administration (DMA) is responsible for the planning, allocation and management of financial, human and administrative resources including information communications and technology, the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement in operations, policies and methods to align with UN Women and stakeholders’ evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission, strategy and plans of actions.

The Business Management Analyst reports to the Director and Deputy Director, DMA. The Business Management Analyst will provide timely analytical information, coherent policy advice, coordination and liaison support to the Director and Deputy Director in the strategic management of the Division as well as technical support to DMA activities related to the coordination of Enterprise Risk Management and Fraud Risk Management for the Division as well as support to DMA’s input to the work of the Joint Inspection Unit. The person will have a proven ability to work and act under pressure and with discretion in a sensitive and challenging environment. The duration of the assignment is 364 days. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

Duties and Responsibilities

Provide coordination, liaison support and technical support to the Director and Deputy Director in the strategic management of the Division

• Liaise closely with in-house Divisions, sections and field offices as well as key partners and stakeholders on workplans, DMA commitments and deliverables; assist in developing the DMA Strategic Note and AWP;
• Support the Director and Deputy Director at meetings, including standing meetings with the Programme Division and Regional and Country Office Operations Managers;
• Process and/or prepare the Director’s and Deputy Director’s participation in meetings and missions/key events;
• Assist in the follow-up to meetings and corporate initiatives, including the preparation of relevant notes as appropriate;
• Provide support to external and internal audit exercises, as well as consolidation and input to audit management responses
• Coordinate efforts to meet deadlines related to internal and external organizational reporting, including for intergovernmental bodies and interagency for ensuring the required quality standards are observed;
• Provide sound policy inputs on issues as appropriate, to facilitate the Director’s and Deputy Director’s decision making and representation with UN Women staff and external partners;
• Identify, research, analyze, prepare and/or organize information and briefing materials for the Director and Deputy Director to facilitate decision-making and leadership in management strategic planning/review;
• Draft talking points and/or design presentation materials (including multi-media) for delivery by the Director and Deputy Director in key events, meetings and other external fora;

Provide support to Director and Deputy Director at interagency mechanisms, including UN System Reform

• Coordinate DMA participation in the Business Innovations Group (BIG) and related working groups;
• Prepare briefing materials, including analysis, talking points, and presentations for interagency meetings on UN System Reform;
• Conduct data collection, review, and analysis related to UN Women’s participation and presence in common services and common premises as well as the efficiency agenda;
• Perform outreach activities to the Programme Division and field offices as required.

Provide support to Director and Deputy Director on the Internal Controls and Delegation of Authority Framework

• Provide guidance on the Internal Control Framework (ICF) and the Delegation of Authority Framework Divisions, sections and field offices as required;
• Assist in ensuring that the ICF and the Delegation of Authority Framework are up to date and changes are reflected timely;
• Assist in reviewing proposed Quantum approval roles and thresholds.

Support the Risk Management and Fraud Risk Management functions

• Support the management of DMA’s risk register. Within DMA coordinate the information collection of updated Risks to be updated in RMS;

• Assist in ensuring timely follow-up to and implementation of risk validation reports and mitigating actions across all sections in DMA;

• Support the roll-out and further institutionalization of fraud risk assessments pertaining to DMA’s areas of work;
• Support the preparation of risk management reports at various levels in order to provide an analysis of key risks identified DMA Management decision making;
• Draft presentations and talking points for corporate reporting exercises to the Senior Management Team, Audit Advisory Committee, and other oversight bodies, as necessary;

Coordinate UN Women’s interactions with the Joint Inspection Unit (JIU) and onter inter-agency mechanisms

• Within DMA Coordinate the information collection, questionnaires, interviews, and related follow up between DMA management and technical experts and the JIU Inspectors;
• Monitor DMA related JIU reports and management letters and ensure action is taken by management as appropriate;
• Prepare DMA input to the annual reporting to the JIU, HLCM, QCPR, UN Women’sExecutive Board, and Audit Advisory Committee (AAC);
• Prepare responses to donors and external stakeholders on DMA related implementation of JIU recommendations and action taken in response to JIU reports as required.

Perform other official duties and special assignments which may be requested by the Director and Deputy Director.

Key Performance Indicators

• Timely and quality coordination and support is provided to ensure DMA deliverables are met
• Quality and timely reporting
• Strong stakeholders such as sections and field offices
• Regular and timely monitoring of assigned projects and activities

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Affinity with UN Women mandate on Gender equality and women’s empowerment
• Ability to work in cross functional team
• Knowledge of the UN rules and regulations
• Detailed oriented
• Strong analytical skills
• Team player

Required Skills and Experience

Education:

• Master’s degree (or equivalent) in business or public administration, international relations, political science, or other related fields.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• A minimum of 2 years of progressively responsible relevant experience in management and administration within the international and/or corporate organizations preferably in the United Nations system and its organizations is required;
• Experience in drafting reports and analyzing data or information are required;
• Experience in one or more of the following areas are desirable: procurement, budgeting, audit and risk management;
• Experience related to the UN System Reform efforts is desirable.

Language Requirements:

• Fluency in English, both oral and written, is required;
• Knowledge of another UN official language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)