UN Women: Audit Management Analyst

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 108,633 USD and 147,551 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

The Strategy, Planning, Resources, and Effectiveness Division (SPRED) of UN Women was established in late 2019 as a part of the change management process in UN Women HQ. The division integrates corporate strategy, resources, and performance measurement to improve decision-making and manage results while increasing transparency and accountability to its Governing Bodies and Stakeholders. Specifically, the Division will formulate corporate strategies aligned with the corporate objectives, ensure internal controls and risk management are fully in place, and ensure that resources from all sources are allocated to budget plans and the organization's priorities. Additionally, the Division will monitor and report on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the Corporate Strategic Plan and Strategic Framework. The decisions will ensure coherent and integrated strategic analysis, planning, and budgeting across UN Women while advising senior management and governing bodies as necessary. The Strategy, Planning, Resources, and Effectiveness Division will help strengthen UN-Women and improve services to the field by defining a clear set of priorities with aligned resources, ownership, accountability, and oversight. It will also provide an arm’s length analysis of the organization's performance.

The Audit Coordination Unit (ACU) in SPRED functions as the corporate intermediator between UN Women and the United Nations Board of Audit. The ACU provides technical leadership, advice, and guidance on managing collaborative relationships with UN Women’s auditors and creates yearly corporate documents reporting on UN-Women’s responses and actions to internal and external audit recommendations to high-level stakeholders such as the Executive Board. The ACU performs oversight functions as part of the Second Line of Defense, promoting a data-driven and evidenced-based timely risk management and decision-making process for senior management to improve accountability.

Under the supervision of the Audit Coordinator, the Audit Management Analyst will provide technical, functional, and administrative support to the activities related to the coordination of audits and review of UN Women offices, its operations, and activities performed by UN Women’s external and internal auditors.

Duties and Responsibilities

1. Provide coordination and knowledge management support:

• Provide logistical and administrative requirements support for the auditors while carrying out audits at headquarters and to laisse the same with UN-Women field office colleagues, as necessary;
• Maintain user access and facilitate requests for access by or removal of access of UN-Women colleagues and external auditors, as appropriate, to the SharePoint system supporting the external audit activities;
• Coordinate with Executive Board Secretariat on the upload of presentations to the Executive Board;
• Collate audit-related data and use templates to prepare draft reports on audit-related activities for the Executive Board, Audit Advisory Committee, ACABQ, and Fifth Committee meetings;
• Maintain database (i.e., TeamMate+) and follow up with relevant UN Women offices the reporting of updates on actions taken to address audit recommendations from the external and internal auditors;
• Follow up with UN Women offices for timely submission by deadline, the management responses requested by auditors;
• Facilitate, in coordination with the auditors, any clarification needed on the documents they requested for audit and follow-up from different offices regarding the timely submission of the requested documents.
• Collate, consolidate, and quality check responses and supporting documents submitted by offices for external auditors’ assessment of actions taken to address recommendations;
• Maintain and manage official audit-related documents/reports and audit intranet and extranet sites;
• Maintain access to the extranet site and the list of document requests to monitor and ensure the timely submission of documents requested by external auditors.
• Support any administrative and reporting requirements from the unit.

2. Provide data analysis, visualization, and support to overall oversight of management actions to audit recommendations:

• Carry out analyses and visualization of data related to the audits and results of audits.
• Prepare presentations and talking points related to the result of data analyses and the overall status of all outstanding audit and assessment recommendations for management’s oversight and follow-up.
• Prepare draft reports on the status of all outstanding audit recommendations for management’s oversight and follow-up.

3. Provide Communication and Guidance support:

• Communicate results of the quality assurance and completeness review of management responses to audit recommendations and corresponding supporting documents to pertinent colleagues prior to auditors’ assessment.
• Provide guidance to colleagues at headquarters and field offices regarding the policies, procedures, and guidelines on audits at UN-Women.
• Guide colleagues at headquarters and field offices on the use of TeamMate+ as auditee users.
• Guide new auditors and colleagues at headquarters and field offices on the navigation and use of the SharePoint system supporting external audit activities.

4. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

• Strong conceptual and analytical abilities, including the preparation of clear and concise reports;
• Capacity to efficiently and effectively analyze complex information and to abstract general conditions from specific information;
• Capacity to contact and interact openly, honestly, and professionally with individuals and teams from a wide range of cultures;
• Ability to communicate effectively through oral and written work;
• Excellent people skills and display confidence during in-person engagements;
• Ability to present issues and ideas in a manner that leads to their acceptance and adoption by management and staff alike;
• Strong organizational skills, sound judgment, and attention to detail;
• Knowledge of gender equality and women empowerment issues;
• Strong sense of initiative and ability to prioritize, quick learner, and work independently.

Required Skills and Experience

Education and Certification:

• Master’s degree or equivalent in Business Administration, Public Administration, Finance, or a related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least two (2) years of progressively responsible work experience in financial and operational analyses and as an audit focal person for an office or division in a multi-cultural international organization is required.
• Experience in preparing executive reports, presentations, and talking points is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in using web-based management systems, e.g., TeamMate+, is required.
• Experience in organizing, managing, and coordinating meetings is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.