Travel Support Assistant

Volunteering Admin

Overview

Support travel and procurement activities for programme implementation.

You have:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
• Have affinity with or interest in gender, volunteerism as a mechanism for durable development, and the UN system.
• Experience in handling of web-based management systems.
• Experience with quantum systems desirable.

Contract

This is a UNV contract. More about UNV contracts.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. The consultant will be reporting to Title, and will be supported by Title, who will be the point of contact on the contract and payment issues. The Travel Support Assistant will work under the direct supervision of the Procurement and Administration Specialist and will have daily contact with the Programme managers and with functional units at the Country Office.

• Closely work with the programme teams to facilitate the preparations and implementation of field activities, events, assessments, and support if needed admin/finance, procurement and mission travels to the field.
• Ensuring events and meetings are properly scheduled and organized.
• The Travel Support Assistant is responsible for on-the-ground preparations of activities for the implementation of the programme activities, events, and communications.
• Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc.
• Report on daily basis activity progress.
• Provide timely data collection for reporting purpose;
• Participate in relevant trainings and workshops as required;
• Support in the preparation of procurement plans;
• Review procurement requests, ensure the compliance and support Admin Team to initiate procurement procedures for office and projects equipment, supplies and services, as necessary.
• Perform Buyer role in Quantum, prepare/close Purchase Orders (POs) and contracts in and outside Quantum;
• Organize local travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
• Monitor and order stationary, office supplies, and business cards.
• Ensure supplies ordered are in line with sustainability and recycling policies of UN Greening the Blue;
• Submit requests for stationary including business cards and ad hoc items as needed by personnel;
• Any other duties that may be requested.

• Awareness and Sensitivity Regarding Gender Issues • Accountability • Creative Problem Solving • Effective Communication • Inclusive Collaboration • Stakeholder Engagement • Leading by Example

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.). • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Have affinity with or interest in gender (fill in relevant area of the host agency’s work), volunteerism as a mechanism for durable development, and the UN system. • Experience in handling of web-based management systems. • Experience with quantum systems desirable.

Afghanistan is a unique country and UNW is a unique (humanitarian) operation. It provides an interesting and enriching environment, but also requires a mature level of cultural awareness, as well as stamina and commitment. Therefore, flexibility and the ability and willingness to live and work in harsh and potentially hazardous conditions, involving physical hardship and little comfort, are essential.

You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.”

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Potential interview questions

Added 4 months ago - Updated 4 months ago - Source: unv.org