Travel Support Assistant

Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic, and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.

The Travel Support Assistant will work under the direct supervision of the Procurement and Administration Specialist, and will have daily contact with the Programme managers and with functional units at the Country Office.

Duties and Responsibilities

• Report on daily basis activity progress.
• Closely work with the programme teams to facilitate the preparations and implementation of field activities, events, assessments, and support if needed admin/finance, procurement and mission travels to the field.
• Ensuring events and meetings are properly scheduled and organized.
• The Travel Support Assistant is responsible for on-the-ground preparations of activities for the implementation of the programme activities, events, and communications.
• Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc.
• Provide timely data collection for reporting purpose.
• Participate in relevant trainings and workshops as required.
• Support in the preparation of procurement plans.
• Review procurement requests, ensure the compliance and support Admin Team to initiate procurement procedures for office and projects equipment, supplies and services, as necessary.
• Perform Buyer role in Quantum, prepare/close Purchase Orders (POs) and contracts in and outside Quantum.
• Organize local travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation.
• Monitor and order stationary, office supplies, and business cards.
• Ensure supplies ordered are in line with sustainability and recycling policies of UN Greening the Blue.
• Submit requests for stationary including business cards and ad hoc items as needed by personnel.
• Any other duties that may be requested.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

FUNCTIONAL COMPETENCIES:

• Ability to work under minimal supervision and be proactive and initiative oriented;
• Integrity, flexible approaches to work coupled with enthusiasm, commitment and energy;
• Ability to work in a multi-cultural and multi-national environment;
• Excellent organizational and planning skills;
• Adequate knowledge and experience of administrative and record keeping;
• Ability to lead effectively, mentoring as well as conflict resolution skills;
• Demonstrates strong oral and written communication skills;
• Proven networking, teambuilding, organizational and communication skills;

Required Skills and Experience

Education and certification:

• Completed Secondary Education with specialized certification in Administration or University Degree in Business or Public Administration is required.

Experience:

• Minimum 5 years of experience in administration and coordination with secondary education, or minimum 3 years relevant experience in mentioned fields with bachelor degree.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling of web-based management systems. Experience with ERP systems, preferably PeopleSoft, desirable.

Language Requirements:

• Fluency in English is required
• Fluency in Dari and/or Pashto is required

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)