Travel Protocol Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 904 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

The Travel and Protocol Assistant reports to the Operations Officer, and provides support to both managers and staff members in performing GSM transactions in the following areas: -Travels managementEnsure that all travel itineraries are approved by the Operations Officer;Ensure compliance withthe Travel Policy;Assist in the production of reports, statistics, and/or information material on travelwhen required;Serve as back up to the team members in similar or different positions within the WCO.ProtocolAssist in the preparation and organisation of protocol aspects of official events held between the WCO and AFRO region official delegations;Assist in the coordination of formalities at arrival and departure of the WCO official visitors, WRs and missions, and special invitees at the airport;Ensure required logistic arrangements during the travel of the WR, in collaboration with SMO Assistant;Coordinate the protocol activities during the WCO country missions and other official events; Provideupdates to the WR's Office on the diplomatic directory, as changes come to incumbent's attention in the course of his/her work;Assist in facilitating contacts with Embassies' protocol services, International agencies in WCO andMinistries;assist in facilitating contacts with UNON-based Host Country Services Unit for protocol services required by staff members arriving at the duty station. Perform other related responsibilities asassigned, including replacing and back stopping for others as required.Fleet management Coordinate and provides sound transport management service in WHO country office; Assess the transport need and develops transport plan to ensure availability of transport for the planned activities of WHO country office; Monitor the movement of WHO vehicles in accordance with the rules and the regulation of WHO; Manage the inventory of WHO vehicles and ensures that the vehicles are road worthy; Act as focal point with external contractors for vehicle maintenance; evaluates the quality of maintenance conducted on WHO vehicles and provides technical advice when required; Ensure proper management of radio HF and VHF communication network- Follows up the process of annual inspection and insurance policy for all WCO vehicles; Assist in the production of reports, statistics, and/or information material when required.

REQUIRED QUALIFICATIONS

Education

Essential: Work requires completion of secondary school with training of general administrative practices with focuson Logistics, Procurement and Travel practices, theories and procedures. Training in logistics, supplies/procurement and travel would be an asset. Desirable: Training in UN systems is an advantage. Proven skills in drafting and editing required.

Experience

Essential: At least 5 years of relevant experience in administrative positions preferably with several years experience in the UN and have a sound knowledge of its rules, regulation, procedures and practices as related to the work. Desirable: Experience in other areassuch as Programme Management would be an asset.

Skills

Work requires maintainingup to date knowledge on any changes to the standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard ofthe Organization by self study or in-house training. Knowledge of WHO rules,regulations, policies and practices would be an asset.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MWK 10,644,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.