Travel Associate, G6 – FT, Ouagadougou, Burkina Faso

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,857 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every Child, a hope!

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the Organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give more children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

For every Child, a champion!

Summary of key functions/accountabilities

• Liaise with and monitor airlines and travel agents for reservations and ticketing for both local and international travels of staff members, government officials, non-government officials and consultants. Provide information on flight schedules and options, occasionally request Headquarters/Geneva Office for PTA for staff travels and follow-up with airlines for tickets.
• Process Travel Agency Invoice & ensuring discount allowed (if agreed upon) and credit notes and follow-up on refunds of unutilized tickets. Also process Hotel Invoices.
• Process local & international travel authorizations for UNICEF staff, Consultants, Government Officials & NGOs as per rules and process staff travel entitlements.
• Process visas for UNICEF staff, Consultants, Government Officials and NGOs (as per Embassies & Ministry of Foreign Affairs regulations) before departure and obtaining visa on arrival for guests/visitors in accordance with the requirements of the United Nations and the country of the duty station locations.
• Ensure an effective and efficient processing of all travel claims submitted by staff members and timely posting.
• Arrange for confirmation, rerouting or obtaining fresh tickets for staff/visitors attending workshops and conferences.
• Maintain staff travel and other travel correspondence files. Draft and type all correspondence relating to travels.
• Extracts, inputs, maintains, and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
• Arrange airport meet and hotel reservations for UNICEF staff and visitors.
• Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.
• Participate in preparation of Annual Report by providing necessary statistics on travel.
• Maintain/Control records on travel expenditure and provide this information to the Head of Unit by way of periodic reports. Also advise weekly Travel Roster
• Advise both staff and visitors on the health requirements for travel in and out of the country
• Monitors travel certification and report back to the Administrative Officer and the team.

To be qualified as a champion for every Child, you must….

• Complete secondary education preferably supplemented by technical, or university courses related to the field of work.
• Have a minimum of 6 years of relevant administrative or clerical work experience is required.
• Have relevant experience in a UN system agency or organization is considered as an asset.
• Be fluent in French and good working knowledge in English. Knowledge of a local language is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Female candidates are strongly encouraged to apply.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.