Travel Assistant GS5 FT # 00103336 Bamako, Mali

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,378 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The fundamental mission of UNICEF is to promote the rights of every child. everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families. translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social. political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Purpose for the job:

Under general supervision of the Administrative Officer prepares documentation for internal travels. Assist in the daily management of the Office fleet.

How can you make a difference?

Summary of key functions/accountabilities:

• Assists in making travel arrangements (for inside and outside the country trips). reviewing requests for travel. requesting itinerary choices/options and related price quotations from travel agent, determining applicable class of travel, proposing most economic itineraries/options, keeping travelers informed of the selected itineraries and making reservation.
• Raises Operations Section travel authorizations in Vision, upon approval of selected itinerary, purchases tickets or authorizes travel agent to issue tickets, drafts as needed correspondences to other UN offices authorizing issuance of tickets and daily subsistence allowances.
• Assists in making required reservations and arrangements for meetings, seminars, workshops. Makes hotel reservation for visitors and newly assigned staff members. Assists in obtaining required documents for their stay: visa/vaccination requirements, tax exemptions, etc. Advises staff on visa and vaccination requirements of countries to be visited. ensures that application forms are completed correctly with accompanying material.
• Verifies Country Office staff travel claims against authorized travel, with regard to actual routing and duration of stay. Certifies invoices pertaining to a ticket and closes regularly in VISION fully liquidated travel authorizations. Maintains files and records related to travel.
• Assigns vehicles for zone offices drivers day-to-day office work and staff's field trips. Follows up with drivers the maintenance/repair of administrative vehicles. Bills staff for private use of office vehicles in accordance with the rules.
• Issues daily report on zone offices driver's planned assignments to keep track of their movements. Checks vehicles log books, produces monthly/periodic reports on fuel consumption, repairs/maintenance costs of vehicles
• Manages offices fleet by maintaining accurate statistics on fuel consumptions, repairs/maintenance costs. Assists in providing guidance in the renewal of vehicles.
• Keeps drivers abreast Of UNICEF rules & regulations regarding vehicle management and new traffic regulation. Proposes training for drivers.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary school required. Additional professional certificate in management of international travels / University degree in business administration; management or any other relevant discipline is an asset.

Experience:

Five years of experience in the field of international travels / transport or logistics. Prior experience working with a travel agency; or in Administration / Logistics with UNICEF / UN or international NGO is highly desirable

Language Requirements:

Fluency in French (oral and written) and good working knowledge of English required. Knowledge of at least one local language of the duty station is an asset

For every Child, you demonstrate…

Core Values

• Care
• Respect
• Integrity
• Trust

• Accountability

  Core competencies

• Builds and maintains partnerships

• Demonstrates self-awareness and ethical awareness
• Innovates and embraces change
• Drive to achieve results for impact
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

Functional Competencies:

• Analyzing (I)
• Learning & Researching (l)
• Planning and organizing (I)
• Following Instructions and Procedures (I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.