Travel and Event Support Assistant

Volunteering Admin Logistics & Procurement

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

World Health Organization Ukraine - the WHO Country Office in Ukraine was established in June 1994 in Kyiv to support the country’s sustainable health development.

The WHO team in Ukraine consists of around 300 professionals who provide technical expertise on health-related matters and build national capacity through policy dialogues, strategic support, technical assistance, service delivery to fill gaps during emergencies, and adaptation of global norms and standards to the national context.

The organization aims to maintain the resilience of Ukraine’s health system amid the war while continuing the reform agenda and moving towards the health system recovery.

The WHO Ukraine Country Cooperation Strategy for 2024-2030 focuses on three key priorities: ensuring access to universal quality health services for all, regardless of ability to pay, preventing and reducing major health risks, and building robust institutions.

• Ensure travel and administrative support of daily BOS unit routine activities with appropriate transport means, facilities, and equipment • Assist BOS team with drafting Travel Requests (TRs), Travel Claims (TCs), Security Clearances (SCs) when requested. • Providing reports on delinquent TRs and TCs as needed. • Provide support to all Staff Members on travel and administrative related queries • Advise on international travel regulations, on visa requirements and passport regulations for various countries • Advise on the best direct route for travel in coordination with the other teams such as fleet. • Liaise with airline ticket agents, hotels, and venues to secure the best offers and bookings • Provide timely and proactive assistance with all travel needs in the context of emergency response • Assist in organizing local and international conferences, meetings, or events hosted by the organisation • Create and handle reports when requested • Perform any other travel-specific duties as required by the functional supervisor • Provide personal support in travel planning, booking and execution for Senior Managers. • Support in any other administrative related activities as requested by supervisor

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication

administration, preferably in Tourism, Hospitality or a related area. Experience with Event Management is an asset, as is experience working in the UN or other international development organization

• Strong verbal and written communication skills; • Sound knowledge of using office and computer packages; • Attention to details, ability to multitask, to work under pressure and independently when required, adhere to deadlines; • Strong organisation skills and ability to take initiative; • Ability to work in complex national or international settings. Demonstrated ability to work in multicultural and multidisciplinary settings and excellent inter-personal skills; • Experience in using travel booking platforms (e.g., Amadeus, Travelport), knowledge of visa application processes and passport regulations for various countries, ability to create detailed and efficient travel itineraries, skills in handling travel disruptions and emergencies; experience in event management will be an asset • Have affinity with or interest in Travel Management and Administration, volunteerism as a mechanism for durable development, and the UN System.

As it is a national UN Volunteer's assignment, the UN volunteer shall organize his/her accommodation by themselves.

Entitlements of National UN Volunteer

The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances: • Volunteer Living Allowance (VLA) USD 1270 (equivalent in UAH)  is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

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Added 5 hours ago - Updated 5 hours ago - Source: unv.org