Travel and Administration Officer

Overview

Establish office administration and travel systems for humanitarian work.

You have:

• Significant experience managing complex travel arrangements.
• Experience providing administrative support.
• Ability to manage and communicate under pressure.
• Knowledge of donor compliance and contract management.
• Understanding of governance and legal administrative processes.

Could you establish office administration and travel systems and processes to support the success of our critical work?

• Hours: Full-time

• Remuneration: Up to £26,000 GBP gross annual depending on experience

• Duration: Permanent

• Location: UK-Med Office, Manchester, UK (Hybrid working available)

UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years towards a world where everyone has the healthcare they need when crises or disasters hit Top of Form

We are seeking a candidate with significant experience managing complex travel arrangements and supporting administrative systems and processes. Our new Travel and Administration Officer will play a key role in both managing travel arrangements and supporting head office administration.

You will coordinate our travel management service, including making complex international travel plans and providing guidance and support to the development of policies and systems. You will review SLAs and contracts to ensure donor compliance and use your problem solving to ensure effective mobilisation of staff during challenging periods of international travel. You will support the Governance, Legal and Office Manager to ensure seamless administrative systems, particularly for head office but also in support of our warehouses and overseas teams.

Our ideal candidate will be passionate about UK-Med's humanitarian mission. You will have extensive experience of travel planning/booking and providing administrative support. You will be comfortable working under pressure at pace to achieve challenging objectives and meeting rapidly changing demands.

We offer a competitive salary and benefits along with a friendly working environment and the opportunity to make a real difference through humanitarian work.

How to apply

We strongly recommend that you read the Candidate Information Pack - Travel and Admin Officer - September 2023 before applying for this role.

To apply, please submit a current CV and a supporting letter (2 pages) through our online jobs portal.

Your covering letter must include a detailed explanation of your suitability for this post with specific reference to the criteria in the person specification

Applications must be submitted no later than Monday 2nd October 2023

Offers will be conditional on existing or reasonable expectation of gaining right to work in Ukraine and transit through neighbouring countries as necessary.

UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.

UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.

Potential interview questions