TRANSPORTATION ASSISTANT

Contract

This is a TC-6 contract. This kind of contract is known as Trades and Crafts. It is normally only for nationals. More about TC-6 contracts.

Org. Setting and Reporting This position is located in the Local Transportation Team of the Transportation Operations Unit in the Travel and Transportation Section of the Facilities and Commercial Activities Service in the Department of Operational Support, New York. The incumbent reports directly to the Foreperson of the Team under the overall supervision of the Chief of Travel and Transportation Section.

The Department of Operational Support (DOS) provides operational support to UN Secretariat entities globally, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.

The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

The Travel and Transportation Section provides travel and transportation services at UN Headquarters (travel, shipments management, UN travel documents (e UNLP & UN Certificates), visas and host country services, local transportation, materials management and UNHQ garage operations).

The Local Transportation Team is responsible for operating and managing the official vehicles fleet at Headquarters. The Team is also responsible for transporting bulk mail deliveries within the UN complex and outlying buildings, as well as urgent mail delivery for authorized departments to the Permanent Missions in the NYC area. It provides vehicles and drivers for the Deputy Secretary-General, President of the General Assembly, and other authorized senior officials of the Organization.

Responsibilities Under the direct supervision of the Foreperson of the Local Transportation Team, the Transportation Assistant is responsible for the following duties:

Overall maintenance and repairs of the UNHQ vehicles fleet:

a) Arranges for the inspection of vehicles to ascertain nature of the problems and determine the most cost effective method, whether repairs are to be performed in the on-site facility (LTT garage) or appropriate dealership; ensures all maintenance work is prepared to specifications and that all vehicles are operating in peak condition; b) Performs preventive maintenance programme; c) Provides light vehicle repairs on-site for the UNHQ vehicle fleet, if required; d) Verifies invoices with respect to maintenance and repairs services rendered by vendors; e) Reviews vehicle maintenance database system for accuracy (comprehensive vehicle inventory, maintenance records of vehicles, drivers' data for Host Country requirements and UN Insurance Section); f) Maintains fleet monitoring and on-line fleet management systems; g) Maintains electronic inventory of items in stock, supplies and equipment in the on-site garage. Initiates immediate procurement action for critical items and parts that are required in case vehicles become disabled.

Assistance with operations management of the Local Transportation Team:

a) Dispatches drivers to their daily assignments and reviews database logs for each driver for completion of assignments; b) Identifies vehicles for varied assignments; c) Conducts market research and prepares specifications of the UN vehicles, equipment, parts and supplies for procurement exercises; assists with technical evaluations of bids; inspects vehicles for conformance to specifications upon their delivery; d) Acts as a focal point for Umoja vehicles' records, performs all necessary equipment records' updates in coordination with the Property Management focal point. Initiates sale notifications prior to sale of used vehicles and updates/closes them upon conclusion of the sale. e) Assists with vehicles replacement programme by coordinating with departmental focal points on their requirements and identifying an appropriate solution.

Provides administrative/technology support and supports ad-hoc driving assignments:

a) Conducts market research for new and innovative fleet management technologies and products, evaluates risks and benefits, prepares recommendations appropriate for the team's operations. Acts as a focal point for implementation of new fleet management technologies; b) Supports the team during peak hours by completing ad-hoc driving assignments when necessary; c) In the absence of the Foreperson, performs supervisory functions.

Competencies Professionalism: Demonstrated expert knowledge of vehicle fleet management. Thorough knowledge of vehicles' mechanical systems, vehicles' maintenance and repairs procedures. Knowledge of the New York metropolitan area, the tri state area airports, current conditions of roads, traffic laws and regulations in New York City and neighboring States, height and weight restrictions on all highways, commercial routes; security and safety awareness. Familiarity with the frequently travelled routes and routines of the senior officials. Ability to deal effectively and tactfully with senior officials and apply good judgement. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education High school diploma or equivalent is required.

Work Experience A minimum of seven (7) years of experience in transportation management including vehicle fleet management and maintenance is required.

Valid Commercial Driver's license (CDL) is required. Please attach a copy of your CDL to the application.

Experience in research and development of solutions for vehicles and transportation services, including identification of requirements, conducting technical evaluation and contract management is desirable.

Experience with implementation of rules, regulations, and development of operating manuals/SOPs for local transportation operations is desirable.

Experience working in an international, governmental or non governmental organizations is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice Appointment or assignment against this position is for an initial period of one year.

Passing the Trades and Crafts Test (TCT) is a prerequisite for selection in the Trades and Crafts category in the United Nations Secretariat. Applicants who have not passed the TC test at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

This position is subject to local recruitment pursuant to Staff Rule 4.4 of the United Nations Staff Rules. Applicants for General Service and related positions must be authorized to work in the country where the position is located. A staff member subject to local recruitment is not eligible for the allowances or benefits applicable to international recruitment.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.