TRANSPORT OFFICER

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located within the United Nations Assistance Mission for Iraq (UNAMI). The Transport Officer will be based in Baghdad and reports to the Chief of Supply Chain & Service Delivery Management..

Responsibilities Within delegated authority, the Transport Officer will carry out the following duties:

Fleet Management duties: - Determines the overall requirements for UN-owned vehicles and associated assets in close liaison with the Chief Supply Chain Management. - Develops and implements the Mission Vehicle Acquisition Plan in order to ensure that the mission fleet is optimised to meet the requirements. - Makes recommendations as for the optimum means of vehicle acquisition. - Ensures that assets are received, issued and disposed according to UN regulations and rules. - Monitors vehicle utilization through either monthly trip tickets or, in missions so equipped, through the Electronic Vehicle Monitoring System (EVMS). Install EVMS (carlogs) and training other colleagues in the carlog installation. - Monitors the UN-owned fleet to ensure that vehicles are being efficiently utilised and makes recommendations as to the balance between UN-owned and leased vehicles based on a cost-benefit analysis. Where possible, makes arrangements for the co-operative use of vehicles and equipment with other UN agencies. - Monitors the overall performance of fleet maintenance, taking into consideration the requirements of individual types based on the age and technical performance of each make/model. - In close co-operation with the maintenance and supply officers, monitors vehicle maintenance costs and develops the Vehicle Procurement Plan based on the optimum disposal time for mission fleet. - Compiles periodic reports and documentation regarding fleet status and deployment for onward transmission to UN Headquarters in order to permit budget and operational planning. - Tracks and records fleet disposition at all times in order to analyse and project future needs. - Liaises with commercial insurers and United Nations insurance specialists to ensure that coverage is adequate. - Provides technical expertise on safety inspections and drafts reports to the Chief Supply Chain Management on unsafe vehicle operation for onward transmission to the Chief of Mission Support.

Sector Motor Transport duties: - Manages a fleet of vehicles within a specific geographic area of responsibility in the mission in accordance with the decisions of the Mission Vehicle Establishment Committee and current Department of Peacekeeping Operations/Department of Filed Support policies and directives. - Manages the maintenance of a multi-type vehicle fleet at multiple workshops in separate locations. - Ensures that standard quality control procedures are followed in the Transport Maintenance Workshops. - Acts as a Line Manager to the personnel in the Sector. Evaluates employee performance, the allocation and rotation of appropriate work assignments.

Fleet Vehicle Inventory Unit duties: - Monitors distribution of non-expendable transport assets. - Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. - Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. - Prepares Business Object Reports. - Implements the Vehicle Replacement Policy. - Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. - Provides inputs for statistical report on transport fleet utilization and composition.

Transport Warehouse duties: - Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures. - Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers. - Conducts regular inventory checks of the Transport Warehouse stocks. - Maintains warehouse records, prepares financial and budget summaries, writes reports and submits them to the Chief Supply Chain Management in accordance with the established procedures and deadlines. - Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures. - Coordinates the planning and implementation of projects within Transport Warehouse and facilitates training of staff. - Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by Chief Supply Chain Management.

Maintenance Workshop duties: - Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer’s standards. - Conducts vehicle inspections. - Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities. - Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuellog software packages is accurate and up-to-date. - Supervises the diagnostics activities and analyses reasons for technical faults. - Supervises product upgrades initiated by a vehicle manufacturer. - Liaises with the manufacturer representatives for after sales warranty and technical fault claims. - Identifies requirements for spare parts, hand tools and workshop floor equipment and raises requisitions. - Supervises international or local vehicle technicians responsible for one or more of the following specialized systems: automotive electrical system including Electronic Vehicle Monitoring System (EVMS); air conditioning systems; suspension systems; braking systems (including ABS systems); body work and painting. - Supervises the international or local vehicle technicians responsible for one or more of the following specialized areas: diagnostic and fault finding; quality control/assurance; road testing; vehicle recovery. - Assists with training and coaching of international or local vehicle technicians within his/her expertise. - Performs other related duties as required.

Competencies Professionalism: Ability to analyze the strategic elements of vehicular support to clients; ability to analyze benchmarks related to Key Performance Indicators; familiarity with rules and regulations related to UN Owned Equipment (UNOE); awareness of the procedures related to Fleet Maintenance. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.

Work Experience A minimum of l0 years of progressively responsible experience in motor vehicle transport operations management and carlog installation project is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess at least a first level university degree.

Experience in international operations in a post conflict environment is desirable.

Experience working in high risk and harsh environmental conditions is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 31 December 2023. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.