TRANSPORT OFFICER

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting UNTSO was the first peacekeeping operation established by the Security Council, in its resolution 50 (1949), and continues to represent the commitment of the Council to assist in the implementation of the 1949 Armistice Agreements and their attendant ceasefires. In its resolution 73 (1949), the Council requested the Secretary-General to arrange for the continued service of such UNTSO personnel as might be required in observing and maintaining the ceasefire, as requested by the Council in its resolution 54 (1948), and as might be necessary in assisting the parties to the Agreements in the supervision of the application and observance of the terms of those Agreements. UNTSO is mandated to observe and maintain the unconditional ceasefires and assist the parties to the 1949 Armistice Agreements in the supervision of the application and observance of the terms of those Agreements. Its mandate derives from Security Council resolutions and decisions, including foundational resolutions 50 (1948), 54 (1948), and 73 (1949). UNTSO ’s activities are spread over Egypt, Israel, Jordan, Lebanon and the Syrian Arab Republic to maintain the regional liaison architecture established under the Armistice Agreements.

This position is located within the Service Delivery Pillar of the United Nations Truce Supervision Organization (UNTSO) in Jerusalem. The incumbent will be under the direct supervision of the Deputy Chief Mission Support and Chief, Service Delivery Pillar.

Responsibilities Within delegated authority, the Transport Officer will be responsible for the management and/or oversight of the following duties: Fleet Management: - Manages the overall provision of the surface motor transport support within the mission area including, inter alia, United Nations Owned Equipment - Efficient Management of the funds allocated to the Transport Unit and performs the duties of Certifying Officer based on delegated roles. - Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peacekeeping Operations/Department of Field Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet. - Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that the mission fleet is optimized to meet operational requirements. - Participates in the development and implementation of the Active Road Accident Prevention and Road Safety Programs. - Oversees the implementation of the Driving Test Program within the mission area and monitors that outstation mission personnel have minimum driving skills and understand host country road rules and regulations prior to being issued with UN driving permits. (Please retain the highlighted texts as it is important) - Develops and implements a cost-effective plan for surface transport resupply within the mission, determining the appropriate means of transport including outsourcing activities. - Ensures the inventory control and supervises the physical annual checks of vehicles and equipment. - Develops and implements standard operating procedures for surface transport operations within the mission area. - Supervises the preparation of performance reports and responses to internal and external audit observations. - Determines technical specifications for goods and services, reviews responses to bid and conducts technical evaluations to ensure that vendor's proposals meet technical requirements. - Coordinates requisition process with purchasing authorities. - Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Unit. - Ensures that quality control/quality assurance procedures are implemented and that plans and work processes comply with the established regulatory regime. - Ensures that UN vehicles are used in accordance with the UN regulations and rules, and that vehicle usage data are correctly recorded. - Ensures the accuracy and validity of data recorded in the management information systems. - Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate. - Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport. - Participates in the development of the Transport Unit's Staffing Table. - Manages the allocation and rotation of appropriate work assignments. - Coordinates the individual annual Work Plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required. - Develops the performance monitoring plan, manages the information system, and transition to data-driven transport operation. - Supervises the personnel and evaluates staff performance. - Ensures compliance with the UN policies on the workplace safety and environment protection. - Liaises with UN agencies, non-government organizations, intergovernmental agencies and suppliers as necessary for the provision of surface transport support.

Fleet Vehicle Inventory Unit duties: - Monitors distribution of non-expendable transport assets. - Ensures that physical inventory of non-expendable transport assets is conducted regularly and in accordance with the established procedures and deadlines. - Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. - Prepares Business Intelligence Reports in UMOJA - Coordinates the Mission Vehicle Establishment Committee (VEC) meetings. - Implements the Vehicle Replacement Policy. - Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. - Provides inputs for statistical report on transport fleet utilization and composition. - Participates in the technical evaluations of bids received from vendors through the Procurement Unit. - Ensures the availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by the Deputy Chief Mission Support. - Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. - Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established and guidelines.

Transport Dispatch duties:

• Ensures the routine transportation requirements are identified within the area of responsibility.
• Analyzes transportation requests and supervises route planning and reconnaissance.
• Establishes service timetables and driver rosters.
• Prepares and disseminates information regarding transport services and transport facilities available to customers.
• Ensures maximum utilization and effective use of vehicle and driver resources.
• Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur.
• Ensures the provision of regular shuttle bus services along established routes.
• Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
• Provides transportation briefings to incoming personnel at the check-in.

• Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.

• Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.

• Ensures that files and documentation related to assigned duties are maintained and prepares reports for supervisors.
• Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
• Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
• Ensures that driving test assessments are conducted for UN personnel.

Maintenance Workshop duties:

• Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer's standards for automotive electrical system including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, braking system (including ABS system) and bodywork and painting.
• Supervises the diagnostic and fault finding, quality control/assurance, road testing and vehicle recovery.
• Analyses reasons for technical faults and prepares reports.
• Supervises inspection and repairs of vehicles of various makes/models and configurations including Trucks, Medium Buses, LPVs and Light Armoured Vehicles) as well as Standby Power Generators with capacity of up to 120KVA
• Supervises product upgrades initiated by a vehicle manufacturer.
• Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities.
• Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuel log software packages is accurate and up-to-date.

• Liaises with the manufacturer representatives for after sales warranty and technical fault claims.

• Identifies requirements for spare parts, hand tools and workshop floor equipment.

Others: - Participates in the development of the Transport Unit's/Section's annual budget proposals. - Liaises with Chief Engineering and Facilities Management Unit (FTS) regarding power generator upgrades and replacement program to meet the mission requirements. - Formulates Transport Team’s Budget and advises the Deputy Chief Mission Support regularly on budget performance (actual expenditure versus planned). Prepares transport team’s spending plan and monitors monthly expenditures. - Prepares financial and budget summaries (including RRB) in accordance with established procedures and deadline. - Develops and implements the Transport Unit's Training Plan; coordinates with UNHQ training courses, workshops and other related training activities. - Performs other related duties as required.

Competencies Professionalism: Ability to manage diverse transport operations. Ability to provide leadership. Knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters. Demonstrates ability to complete in-depth analysis and to formulate conclusions/recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Leadership. Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvement, does not accept the status quo; Shows the courage to take unpopular stands; Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is required. General knowledge regarding power generator maintenance and repairs is desirable.

Job - Specific Qualification A valid driving license is required.

Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is required.

General knowledge regarding power generator maintenance and repairs is desirable.

Work Experience A minimum of 10 years of progressively responsible leadership and management experience in motor vehicle transport operations management or related area is required.

A minimum of 4 years of combined experience in transport asset’s management, fleet maintenance and/or fleet operations at the international level is required.

Proven ability and experience in establishing Scope of Work (SOW), technical evaluations for third party contacts and associated knowledge of Low Value Acquisition (LVA), Purchase Orders (PO) and invoicing procedures is required.

A minimum of 3 years of progressively responsible experience in supervising a team is desirable.

Relevant working experience in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization or non-governmental organization in a conflict or post-conflict environment is desirable.

Hands-on experience with ERP systems (e.g. Umoja) is desirable.

Experience in performance management, data management, performance reporting (i.e. Power BI) is desirable.

Languages English and French are the working languages of the Secretariat. For this position, fluency in oral and written English is required.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 August 2021, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Congo, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Suriname, Timor-Leste, Tonga, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 August 2021, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Congo, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Suriname, Timor-Leste, Tonga, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.