TRANSPORT ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting

This position is located in the Transport Section of the United Nations Organization Stabilization Mission in the DR Congo (MONUSCO), which is classified as a non-family duty station-Goma. The Transport Assistant will report to the Chief Transport Officer (CTO).

Responsibilities

Within delegated authority, the Transport Assistant will carry out the following duties:

1. Transport Technical duties/ Spare Parts Acquisition:

• Responsible for the maintenance and repair of the mission's UNOE Fleet of both light vehicles, heavy duty Vehicles, material handling equipment, airport ground support equipment and armored vehicles. • Provide technical support to the team of mechanics including diagnostics of vehicle faults. • Supervises the Transport Workshops in accordance with the UN regulations and rules and applicable transport standard operating procedures. • Identify correct spare parts to facilitate service/maintenance and repairs of vehicles in the field office. Monitors spare parts usage reports, service orders etc. • Provide training activities to enhance the capacity of and national staff members and familiarize staff on use of Electronic Spare Parts Catalogues. • Prepare vehicle write-off documentation and ensure cases are processed in accordance with the established procedures and deadlines. • Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities. • Plan, coordinate, and optimize Transport Section's acquisition of Goods and Services by applying the critical Demand Planning. • Determine generic technical specifications, estimate quantity (actual QTY of requirement), and draft acquisition proposal for spare parts, tools, and workshop equipment. • Plan and establish itemized lists for acquisitions valued, promptly matching the current stock with demand, following the Mission Acquisition Plan. • Identify potential cost-savings and cost-avoidance opportunities and facilitate efficient utilization of resources. • Oversee and raise local requisitions (LVA) in UMOJA for goods and services for immediate operational requirements and ensure goods and services are delivered on time. • Manage vendor invoice payment processes in Umoja. • Manage and perform cost-recovery transactions through UMOJA. • Manage local purchases and perform petty cash activities in Umoja for the Transport Section. • Oversee and monitor Contract performance evaluation reports for all system contracts and regional and local contracts. • Prepare integrate, timely, and accurate budget reports.

2. Transport Dispatch duties:

• Identify transportation requirements at the field office and provide optimal solutions. • Analyses transportation requests and supervises route planning and reconnaissance. • Establishes service timetables and driver rosters. • Prepares and disseminates information regarding transport services and transport facilities available to customers. • Ensures maximum utilization and effective use of vehicle and driver resources • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. • Provides transportation briefings to incoming personnel at the check-in. • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Monitors the periodic maintenance and repair of the dispatch vehicles to ensure the reliability of the transportation service.

3. Fleet Vehicle Inventory duties/ EVMS/ Car Log:

• Monitors distribution of non-expendable transport assets. • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. • Ensures that records are maintained for non-expendable transport assets, at the field office and liaise with Mission HQ for update in the database. • Implements the Vehicle Replacement Policy. • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. •Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. • Provides inputs for statistical report on transport fleet utilization and composition. • Ensures the constant availability of vehicles for temporary assignment in support of one off and emergency tasks as directed by the Chief of Unit, Logistics. • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. • Ensures that Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines. • Car Log manager at mission level. • Make professional recommendations to the CTO on EVMS matters. • Coordinate with UNHQ NY and Umoja team on the Car Log - Umoja Data Synchronization project •Oversee the installation, programming, and maintenance of Car Log tools according to UN and manufacturer guidelines and specifications. •Ensure there is always an alternative backup to power the Car Log system. Coordinate and ensure that complete sets of Car Logs arrive at the mission in due time. •Ensure weekly and monthly routine Car Log reports are prepared to address traffic violations. •Provide required training and guidance to regional transport personnel, including newly arrived staff, on Car Log technical matters.

4. Transport Driver Testing / Damage Discrepancy Reporting duties:

• Maintains databases to monitor the mission personnel in possession of UN driving permits. • Conducts driving test assessments for all category of vehicles for the mission staff members. • Participates in the development and implementation of the Transport Unit's/Section's Standard Operating Procedures. • Participates in the training activities to enhance the capacity of international and national staff members. • Conducts introduction training to newly arrived mission staff members. • Conducts continuous monitoring and Implementation of sanctions according to existing policies to violations related to Transport Section. • Performs other related duties as required.

Competencies

Professionalism: Professionalism: Knowledge of UN Ground Transport Operations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.

Job - Specific Qualification

A valid National Driving License with "B" "C" and "D" category is required. Must attach copy of the National Driving license in the attachment section.

Automotive technical apprenticeship is desirable.

Relevant training in Transport management is desirable. Please attach copy of the of the certificate in the attachment section.

Work Experience

A minimum of eight (8) years of progressive responsible experience in motor vehicle transport operations covering Car Log/ EVMS management, World Fleet Log (WFL) application, and knowledge of F1 Car Log, CANBUS installation at the United Nations or a similar International Organization is required.

A minimum of five (5) years of progressive experience in Vehicle Spare Parts management is required.

Working knowledge of Enterprise Resource Planning (ERP) systems, such as Umoja, supporting asset management activities is required.

Experience in international operations in a post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Working knowledge of French is an advantage.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.