Transport Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations for the Referendum in Western Sahara has its headquarters in Laayoune, Western Sahara with 9 Team sites in the mission area. The Transport section is within the Service delivery Pillar of MINURSO, responsible for the management of technical and logistical support services to all Mission components through planning, coordinating, and delivering integrated technical and logistical services including management of staff, assets, and budgetary resources in accordance with UN rules and procedures.

• Assist in monitoring the distribution of mission transport assets by preparing and updating monthly vehicle distribution lists. • Assist in maintaining records of transport assets in the fleet management databases. • Assist in Coordinating the Mission Vehicle Establishment Committee (VEC) meetings. • Participate in the technical evaluations of bids received from vendors through the Procurement Unit. • Provide inputs of generic technical specifications for mission transport assets for the formulation of SORs and SOWs for establishment of transport related contracts. • Ensure that transportation equipment is returned in good working order on check-out by outgoing personnel. • Ensure that monthly trip reports and CarLog statistics of the mission vehicle fleet are processed in time and in accordance with the established procedures and guidelines. • Process and provide routine Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet as and when requested in case of an accident and in accordance with the established procedures and guidelines. • Provide technical support to the team of mechanics with regards to ensuring sufficient stock of vehicle spare parts at the team sites. • Conduct regular inventory checks of the Transport Warehouse stocks in remote locations (Team sites). • Process new issues and renewals of UN driving permits for UN personnel. • Ensure that databases to monitor the Mission personnel in possession of UN driving permits are maintained. • Participate in the development Standard Operating Procedures (SOPs) and guidelines for the Transport Section. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist in the preparation of demand forecast plans for the purchase of technical assets required by Transport Section including but not limited to spare parts, tyres and workshops equipment.

• Professionalism: Practical experience in logistics/warehousing working within supply chain organization, logical and analytical approach to solving problems; ability to analyze and interpret data in support of decision-making, practical knowledge and commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.

• Communication: Good written and oral skills, including ability to prepare and present concise oral and written data and transactional reports, briefings, updates, and other documentation.

• Planning and organizational skills: Ability to establish priorities and to plan, coordinate and monitor work plans; Demonstrate skills and ability to coordinate the work of others, work with tight deadlines and handle multiple concurrent supply and material management activities.

• Technological Awareness: Practical and theoretical knowledge of standard supply chain management software. Good computer skills and use of relevant software and other applications; Basic knowledge of Microsoft Power Business Intelligence (BI) is required. Demonstrates initiative and willingness to learn new skills i.e. Business Analytics, Data Visualization

• Teamwork: Good interpersonal skills; demonstrated ability to develop and maintain effective work relationships with military and civilian counterparts in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

• Experience in fleet inventory data management is desirable.

• Experience with UN Electronic Vehicle Monitoring System (EVMS)/Car log is an asset.

• Experience in procurement process, contract management, performance monitoring, vendor management, transport planning is desirable.

• Experience in preparing scopes of work and statements of requirements for goods and services related to vehicle fleet operation and maintenance is desirable.

• Experience in international operations in a post conflict environment is desirable.

Western Sahara is a territory on the North-West Coast of Africa bordered by Morocco, Mauritania and Algeria. The city of Laayoune has full infrastructure systems such as running water, electricity and sanitation. Sometimes there will be water shortages. Each UN Volunteer live in his/her own private accommodation, preferably in the security cleared and designated areas. Generally, apartments are unfurnished, but the SIG will cover the cost of modest house furnitures. Little entertainment is available in the city such as restaurants, cafes, gym, tennis fields and parks. The local currency is the Moroccan Dirham and many banks and exchange bureaus are available. ATM machine are also available to withdraw money in the local currency.

The weather in Western Sahara is mostly hot and windy. Nights are generally colder than days which is typical desert weather. Winters can get colder, up to low of 10 degrees C. Very windy days as well can occur, so it is recommended to have warm protective clothing as well as light smart wear for summer.

Mobile phone service is provided in Western Sahara by few Moroccan phone companies. The most popular is Maroc Telecom and it offers good rates (price of SIM USD15). Wireless internet is available through the service provider and now wifi services with UN compund is available. The UNV Support Officer will provide help with finding accommodation. The United Nations for the Referendum in Western Sahara has its headquarters in Laayoune, Western Sahara with 9 Team sites in the mission area. The Transport section is within the Service delivery Pillar of MINURSO, responsible for the management of technical and logistical support services to all Mission components through planning, coordinating, and delivering integrated technical and logistical services including management of staff, assets, and budgetary resources in accordance with UN rules and procedures.

Type of Assignment Place: Family Duty Station