Transport Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,273 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA's five strategic directions are: advancing ECA's position as a premier knowledge institution that builds on its unique; position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

This position is located in the Travel, Transport and Visa Services Unit (TTVSU) of the Publications, Conference and Knowledge Management Division (PCKMD) of the Economic Commission for Africa at its headquarters in Addis Ababa, Ethiopia.

Responsibilities Under the general guidance of the Chief of Travel, Transport and Visa Services Unit (TTVSU), and the direct supervision of the supervisor under the Transport Unit, the Driver shall perform the following specific duties:

Provides twenty-four-hour transport service to the Deputy Executive Secretary (DES). This involves:

• Driving the DES daily to and from his/her residence and the ECA in the mornings, afternoons, and evenings, or as required;
• Driving the DES on his/her official engagements.
• Ensuring the security of Deputy and cleanliness of the DES's vehicle at all times; determining the most secure routes for transporting the DES;
• Coordinating with UNECA Security on security precautions for any journey. Liaising with the Protocol unit to provide appropriate VIP reception at the airport, returning the vehicle to the ECA compound at the end of the days' work for secure parking.

Day—to-day Vehicle Maintenance such as: - Conducts daily checks to ensure the mechanical soundness and overall anilines of the assigned vehicle(s) prior to operating, checking petrol, oil, and water levels; electrical system; keys. Tire pressure and condition. - Reports vehicle problems to the Sub-unit Supervisor. - Maintains accurate records of all trips. - Delivers vehicle to garages for periodic maintenance, servicing, and other required repair work. - Updates and renews insurance for UNECA official vehicles. - Arranges and oversees roadworthiness tests for the DES and other official vehicles, as assigned.

• Supporting Other Activities of the DES and UNECA .
• Provides transportation, when required, in the absence of the DES, for ECA officials and guests as assigned.
• Provides pouch courier such as delivery of equipment for maintenance and repair; delivery of official documents to embassies, government offices and other locations, as assigned. •Drives organized ECA groups going on trips in and around Addis Ababa.

As the operative often in the field, acts as the eyes and ears of the Sub-unit Supervisor by providing updated information and feedback on subjects such as developments with respect to garages, workshops, insurance companies and other service providers whose operations the Sub-Unit Supervisor monitors; road, traffic and weather conditions, roadblocks, demonstrations, the movement of Ethiopian Government and other official delegations and other current information, which is required by the supervisor for planning purposes, using handheld radios (walkie talkies). Alert the supervisor to impending changes to transport rules and regulations by virtue of contacts maintained with the transport authorities.

Support services for ECA Functions by performing the following tasks:

• Provides backstopping for ECA conferences by the operation of shuttle and courier services during large conferences.

• Provides transportation for VIPs, ministers of foreign governments and other high-ranking guests of the Secretariat during their stay in Ethiopia.

• Conducts conference delegates on tours of Addis Ababa and on excursions outside the city.

• Briefs and provides information to conference delegates and high-ranking officials, on request, on areas such tourist attractions and other places of interest and general information about the country, as well as hotel rates, and historical information on Ethiopia and Addis Ababa, the organization and structure of the ECA, and any other information requested by the guest.

• Execute transport and transport related logistics during major ECA conferences, meetings, and other events; success of the event and portray good image of the organization in close contact with VIPs delegates, and other high officials and meeting participants.

• Liaises with various government offices and process, renewal and conversion of international driver's license, process of new UN plates for new arrivals and return of UN plates for departing staff, finalizing the paper work with the concerned Government offices and in the absence of the visa expeditor, drop of passports to the Embassies accredited to Ethiopia for visa process.

• Performs other duties as assigned.

  Competencies Professionalism: Knowledge of driving rules and regulations. Knowledge of the area and the current condition of roads and highways, security and safety awareness; familiarity with frequently traveled routes and routines of the more senior staff or the officers. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education High school diploma or equivalent. Driving training with a valid third grade driver's license. For the post advertised, Diploma in Computer Science or Networking is an advantage.

Job - Specific Qualification Passing the UN's Global General Services Test (GGST) is required. Please refer to the Special Notice section for additional information about the GGST.

Work Experience Experience as a driver with a safe driving record is required.

Experience in driving a variety of makes and models of vehicles, including vans and other kinds of motorized vehicles is required.

At least four years of progressively responsible experience in the driver’s function is required.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test. Having passed the Administrative Support Assessment Test [in English] at the United Nations Headquarters or at certain United Nations Offices Away from Headquarters (OAHs) may be accepted in lieu of the GGST.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.