TRANSITION PROGRAMME MANAGEMENT OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 138,772 USD and 181,712 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This temporary position is located in the Office of the Director of Administration, United Nations Office at Geneva. The incumbent reports to the Transition Team Lead.

The General Assembly has approved a CHF 836 Million budget for the progressive renovation of the historic Palais des Nations at Geneva. The project, referred to as the Strategic Heritage Plan (SHP), entails multiple staff relocations, sequential closures of conference facilities and the implementation of mandated flexible working arrangements. The Division of Administration which is at the centre of all these activities has established a Transition Team that works hand in hand with the SHP project team and focal points from UNOG offices affected by office moves to support non-construction related aspects of the project implementation, with particular focus on facilitating the necessary transitional arrangements and related communications aspects. The Transition Team is responsible, on behalf of the Director of Administration, to: - Facilitate open communications across functional and divisional boundaries to establish an inclusive environment where individuals are valued for their role in the organization and their contribution to the transition effort. •Transform the way UNOG operates to make best use of the facilities and technologies of the Palais des Nations after completion of the SHP project and to take advantage of opportunities presented by the significant financial investment in the new and renovated buildings. - Facilitate moves of groups of persons throughout the life of the SHP project by helping teams transition between different working environments and provide a reference point for them during the settling-in period. - Prepare and make presentations to, and take guidance from, the Transition Board; implement decisions taken by the Board.

Responsibilities Within delegated authority, the Transition Programme Management Officer will be responsible for the following duties:

• Participates in the implementation of the transition management plan, ensures that planned activities are carried out in a timely fashion and co-ordinates work in assigned areas both within the Division of Administration, with the SHP team and with all Offices of UNOG and its clients, as appropriate, during all phases of the transition.

• Implements assigned programmes/projects, etc.; monitors and analyses programme/project implementation; reviews relevant documents and reports; identifies problems and issues to be addressed, logs, evaluates and prioritises them on the transition team’s issue tracker and initiates corrective actions; liaises with relevant parties; ensures follow-up actions; escalates issues to Transition Team management as required. •Supports policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies, drafting of new or revised policy documents for approval by management. •Organizes and prepares and/reviews written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, training materials, business and operational guidance, user documentation, etc. •Initiates and coordinates outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities. •Provides training and transition support to clients and stakeholders throughout the project, supporting the needs of the client management and end-users of the Palais des Nations buildings and facilities. •Assists planning and organizing the work of the assigned team and/or consultants, as/if applicable. •Performs other duties as required.

  Competencies Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

  Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

  Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

  Education Advanced university degree (Master’s degree or equivalent degree) in business or public administration, management, social sciences, engineering or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

  Work Experience A minimum of five years of progressively responsible experience in project or programme management, administration or related area is required.

  Experience with policy development related to administration issues in the United Nations or a similar large multi-cultural international organization is desirable.

  Experience with the delivery of organizational change associated with large-scale infrastructure projects is desirable.

  Data management experience is desirable.

  Content management experience for intranet and/or extranet websites is desirable.

  Experience providing client service and coordinated response during large-scale moves of staff is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in either language and knowledge of the other is required. Knowledge of another official United Nations language is desirable.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

  Special Notice This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply .Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.