Training Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 607 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organization in the South-East Asia Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services.The objective of the Human Resources Management (HRM) unit in SEARO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and Country Officer; promote a cultural of staff well-being and development; and guide staff and managers through the provision of expert advice on all human resource related matters.

DESCRIPTION OF DUTIES

Under the direct supervision of Executive Associate (SDL), HRM-SDL and general guidance of the Regional HR Manager, the incumbent will perform the following duties:

- Receive, screen and log requests for Staff Development and Learning (SDL) activities for processing; ensure follow-up;

- Assist in planning, implementing and evaluation of training courses and other Staff Development and Learning activities organized by the SDL unit, manage logistical and other arrangements for SDL activities;

- Prepare/complete necessary documentation and statistics in respect of all SDL activities; provide assistance in maintaining and updating the SDL database:

(a) Records/updates data on all SDL activities concerning details of programmes/courses, participants, use of funds and evaluation, etc.;

(b) Prepare/generate implementation status reports and other statistical inputs from the SDL database on a regular basis;

(c) Assist in maintaining records of SDL expenditure, monitor the same and prepare necessary statistical reports.Draft memoranda/email messages/fax messages for approval and signatures, as directed.

- Provide general administrative support to supervisor in recruitment of Consultants and management of Internship programme in SEAR, including maintaining unit files/records and follow up actions as necessary.

- Assist in liaising with concerned HQ and WR Office staff in matters requiring clarification/finalization regarding SDL activities, through teleconference, e-mail or other means of communication.Assist in organizing induction/briefing programmes for the newly appointed/reassigned staff members and debriefing programmes for outgoing staff members.Assist in responding to queries from staff members.

- Perform other relevant duties, as assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education Desirable: Training in secretarial practices. University degree is an asset.

Experience

Essential: At least three years' experience in secretarial/clerical/administrative work Desirable: Experience in WHO or in another UN/International organization would be an advantage.

Skills

Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.Ability to draft standard correspondence;Ability to handle work in a timely and accurate manner with tact and discretion, as required;Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training;Knowledge of staff development and learning policies and procedures is an advantage.

Other skills (eg IT): Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 608,064 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.

• A written test may be used as a form of screening.
• The written test for shortlisted candidates will tentatively between 19 and 30 April 2021. Candidates are advised to make themselves available during that period.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.