Traineeship in the Enterprise Project Management Office, Executive Office of Director General

Contract

This is a ICRC - Traineeship contract. More about ICRC - Traineeship contracts.

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Context

The Enterprise Project Management office (EPMO) is mandated to help the organization “do the right projects” and “do projects right”. It oversees many of the largest and most impactful programs and projects that the institution seeks to deliver. These projects and programs are in all domains of the organization, from logistics to human resources, finance to operations, and the development of the laws of war to information technology infrastructure.

The EPMO office interacts with organisational leaders, portfolio managers, project managers, sponsors, and key project stakeholders to bring its expertise to continually improve portfolio and project management in the institution to deliver benefits for the organisation and the communities it is striving to protect and deliver essential humanitarian services to.

The EPMO is currently in the midst of an organisational transformation, evolving from being a PMO supporting a portfolio of ´100 Tech and Data projects, to its broader mandate as an Enterprise PMO, focussing on both project and portfolio management more broadly across the organisation, including both HQ and the Field.

The EPMO team is a team of 9, composed of project and change management professionals based both in Geneva and Belgrade.

Purpose of the position

The ICRC’s Enterprise Project Management Office (EPMO) offers a one-year paid traineeship starting February 2023 at the ICRC headquarters in Geneva.

The traineeship will be working for the EPMO, which sits within the Strategy Unit of the Executive Office of the Director General (EODG).

Reports to (role)

Head of the Enterprise Project Management Office

Accountabilities & Functional responsibilities

The post holder will work with the EPMO, and their main responsibilities will be the following:

• Support in the development and organization of portfolio management workshops;
• Support the day-to-day functioning of portfolio boards, including the strategic portfolio comprised of the largest organizational programs;
• Support the organization of project management training & events, as well as internal communication activities;
• Contribute to the organization and follow-up of workshops & meetings, collect and organize information, build presentations;
• Support project management Data & Analytics preparation;
• Ad-hoc support to specific projects;
• Support the development of Multi-Year, Multi-Partner projects and capability building in the Field.

Desired profile and skills

• Bachelor’s or Master’s degree in a relevant field (ex: project management), OR degree in a different field (i.e. International Affairs, Humanitarian Action, New information technologies, etc.) and proven interest/experience in Project management/diversity, equity and inclusion, staff-engagement, design thinking methodology;
• A maximum of 2 years of professional experience, including previous traineeships;
• Proficient English and French as an asset;
• Flexibility, self-starting attitude, and the interpersonal, organizational, and cross-cultural collaboration skills needed to work in a fast-paced, demanding, international environment - Ability to take the initiative and work with minimal supervision, to manage multiple priorities and meet deadlines;
• Ability to quickly understand sophisticated organisational issues;
• Strong digital literacy, SharePoint, Windows, Proficiency in MS Office: especially in Excel (dashboard) and PowerPoint (presentations) - familiarity with updating websites/intranet sites would be a plus;
• Research, analytical, and writing skills;
• Strategic and creative mind;
• Proven interest/experience in several of the below area: Project management/diversity, equity and inclusion, staff engagement, design thinking methodology;
• Curiosity about humanitarian concerns and international relations;
• Understanding of the mandate and modus operandi of the ICRC.

Additional information

• Location: Geneva
• Type of contract: Traineeship
• Lenght of assignment: 12 months
• Relocation: Not provided for traineeships
• Visa/permit: legitimacy card provided
• Gross monthly salary: 3,723.20 CHF
• Estimated start date: 1/02/2023
• Application deadline: 30/11/2022
• Application documents required: diplomas, work certificates, scan color of passport - please upload it on your profile

Only complete applications will be considered and shall include the following:

Cover letter expressing motivation for applying and relevant skills (max. 800 words)

Resume/CV (max. three pages)

Recommendation letter, if any

Only short-listed candidates will be contacted subsequently for interviews and may be asked to prepare a short assignment to be presented during the interview. Please be aware that the ICRC is not in a position to cover any related travel or accommodation costs. However, interviews will be held online.

The ICRC values diversity and is committed to create an inclusive working environment. We welcome application from all qualified candidates.