Temp Youth Program Administrative Support

Major Responsibilities:

Contract Support

- Manage delegated action items and timelines for grant contracts from their pre-award stage to their final signing - Liaison with relevant district personnel or IRC departments as delegated - Review minute details and track signature to ensure accurate submission - Transition from big picture to detail as guided to ensure that various steps of the process have been completed - Proactively communicate and complete steps to ensure timely completion of the processes while allowing time to troubleshoot challenges

Administrative Support

- Support with Safe and Healing Classrooms Booklet Preparation and all steps involved - Support with department wide initiatives such as community events, including planning, organizing, communicating with external partners, preparing materials and more

Other

- Participate in program meetings, staff development activities, and fully engage as a member of the IRC team. - Comply with all policies, procedures, and protocols of the agency, including COVID Health and Safety guidelines for in-person instruction. - Other related duties as assigned.

Key Working Relationships:

Position Reports to: Sr. Program Manager for Youth and Education

Indirect Reporting: Coordinators

Other Internal and/or external contacts:

Internal*****: *Youth Program Team, AmeriCorps Members, other IRC Seattle staff

External*****: *EL Teachers at partner school districts

Qualifications:

- High School diploma, GED, or equivalent; BA in Education, Child/Youth Development or related degree preferred. - Driver’s license and insurance - Flexible and adaptable – able to quickly problem solve and change plans and activities according to Department needs or unexpected circumstances. Experience working with multi-lingual students and families. - Strong ability to remain organized, keep attention to detail, and manage time. - Experience proactively communicating needs, changes, and status updates in a team environment - English proficiency, both spoken and written, proficiency in another language is preferred - Cross cultural experience; connection and experience working with communities from refugee and/or immigrant backgrounds. - Experience and proficiency utilizing online platforms such as Zoom and Teams, and Microsoft Office Suite. - Committed to anti-racism and continual learning and growth. - Flexible and adaptable to changing program and student needs. - Team player willing to provide support to other staff and students.

Working Environment:

- Some office work required at IRC’s office in SeaTac, WA. - Standard office setting at IRC’s office in SeaTac and remote within the King County vicinity; Occasional evening or weekend activities as needed. - Occasional evening or weekend activities as needed. - Need access to reliable high-speed internet from remote office or ability to work from IRC’s office in SeaTac. - Need access to reliable transportation to travel and work off-site at programs or events - Typical schedule will be Monday - Friday 9:00 – 5:00 or 10:00 – 6:00.

Timeframe: This is a short term contract with an end date of October 31, 2023

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Professional Standards: The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications Update