Telecommunications Assistant (ICT Inventory Management)

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UN MINUSMA - United Nations Multidimensional Integrated Stabilization Mission in Mali

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Application deadline 10 months ago: Thursday 25 May 2023 at 00:00 UTC

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Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The mandate of the Human Rights Division, following Security Council Resolutions 2100, 2164, 2227, 2295 and 2364 is (i) To assist the Malian authorities in their efforts to promote and protect human rights, in particular in the areas of justice and reconciliation, including to support, as feasible and appropriate, the efforts of the Malian authorities, without prejudice to their responsibilities, to bring to justice those responsible for serious abuses or violations of human rights or violations of international humanitarian law, in particular war crimes and crimes against humanity in Mali, taking into account the referral by the transitional authorities of Mali of the situation in their country since January 2012 to the International Criminal Court; (ii) To monitor, help investigate and report to the Security Council and publicly, as appropriate, on violations of international humanitarian law and on violations and abuses of human rights, including all forms of sexual and gender based violence and violations and abuses committed against women and children throughout Mali and to contribute to efforts to prevent such violations and abuses.

This position is located under the Field Technology Section (FTS) of MINUSMA. Under the direct supervision of the section’s Inventory Management Unit Supervisor, the UN Volunteer will undertake the following tasks: • Monitor physical inventory of stocked items on a regular basis to ensure accuracy of rec-ords, and location of property. • Issue Information Communication & Technology (ICT) assets and inventory as per the ap-proved request and update the UN assets control Database (UMOJA) accordingly. • Evaluate and justify equipment requests on behalf of the section and authorize the issuance of equipment, supplies and spare parts. • Prepare the scheduling of delivery of ICT equipment to users and coordinate the returns of FTS equipment to the warehouse. • Ensure the smooth operation of the unit and that all requests have been addressed. • Coordinate with the Sections Technical cells, Regional ICT coordinators, Regional Admin-istrative officers (RAOs) to ensure adequate accountability of property. • Coordinate with all FTS Units Supervisors to ensure availability of equipment, spares and supplies to fulfil the Mission’s mandate. • Confirm correctness and accuracy of inventory, physical verifications, stock take and write-off procedures. • Support the annual physical inventory verification exercise by checking the accuracy of rec-ords and location of property. • Recommend write-off of assets and related equipment as and when necessary, in a timely manner for assets beyond economical repair or past life expectancy. • Ensure Mission wide usage of the assets control database to track all FTS materialised as-sets. • Research and retrieve statistical data from internal and external sources; prepare statistical charts, tables, and reports. • Enter records in the asset control database ensuring inventory records are up to date and accurate whilst maintaining the filing system to ensure safekeeping of all materials. • Proposes, documents and implements improvements in procedures to improve and expedite the processing of inventory. • Designs and develops reports and dashboards using various software platforms, and shares these with supervisors. • Provide administrative and technical support in managing UN-owned IT assets in the rele-vant assets control databases. • Perform other duties as assigned.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including par-ticipation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant lo-cal individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

  1. Results/Expected Outputs: In accordance with the tasks outlined above, the incumbent is expected to produce the following outputs: • Efficient and accurate inventory and asset control. • Effective tracking, monitoring and timely delivery of goods, supplies, equipment, and other assets. • Effective organization and management of records and data and maintenance of relevant databases. • Appropriate application of relevant policies, guidelines, procedures, and processes. • Establishment of effective working relationships with internal and external contacts at all lev-els.

• Integrity and professionalism: Demonstrate expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client oriented. • Accountability: Mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: Initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work envi-ronment. • Planning and organizing: Effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priori-ties and to plan, coordinate and monitor (own) work; ability to work under pressure, with con-flicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. • Communication: Proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; abil-ity to maintain composure and remain helpful towards the staff, but objective, without show-ing personal interest; capacity to transfer information and knowledge to a wide range of dif-ferent target groups. • Flexibility, adaptability, and ability and willingness to operate independently in austere, re-mote, and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of opera-tions; willingness to transfer to other duty stations within area of operations as may be nec-essary. • Genuine commitment towards the principles of voluntary engagement, which includes soli-darity, compassion, reciprocity, and self-reliance, and commitment towards the UN core val-ues.

A minimum of three (3) years of progressive experience within the United Nations or other International Organizations with national or international level is desired.

The duration of your assignment is 12 months until 30 June 2023 with further possible extension based on Mission’s mandate, operational necessity, and satisfactory performance. A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three). The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications, and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,587. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates monthly according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website (http://icsc.un.org). For example, if the PAM for the current month is 54.6%, then the VLA for that month will be (US$ 1,587 x 54,6 /100) + 1,587= US$ 2,453. Moreover, a Family Allowance (FA) is added in accordance with the number of recognized dependents: US$ 250 if the UN Volunteer has 1 recognized dependent, and US$ 450 if the UN Volunteer has 2 or more recognized dependents. Accordingly, the VLA per month will be US$ for a volunteer without dependent; US$ for a volunteer with one recognized dependent and US$ for a volunteer with two or more recognized dependents.
In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well-Being Differential (WBD) monthly.

Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty station.

UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements).

UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final repatriation travel (if applicable). Resettlement allowance is paid for satisfactory service at the end of the assignment.

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.

Added 1 year ago - Updated 10 months ago - Source: unv.org