Technical writer - Consultancy to elaborate the UNICEF Brazil country guide

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

TITLE

Technical writer - Consultancy to elaborate the UNICEF Brazil country guide

DUTY STATION

Home-based, reporting to Brasília Office

JOB CONTEXT AND PURPOSE OF ACTIVITY/ASSIGNMENT:

UNICEF Brazil Human Resource unit is updating its onboarding and induction materials and part of this process includes the development of a country guide following Global practice.

The country guide aims to assist new hired international and national staff by providing easy and summarized information on all Brazil zone offices.

SCOPE OF WORK:

The country guide information is pre-defined, and in accordance with other UNICEF offices globally. Once concluded, Human Resources (HR) will integrate the guide to a webpage at Brazil Sharepoint. Hence, under the supervision of the Human Resources Officer (HRO), the consultant will be responsible for gathering the information of each Brazil Zone office according to a pre-defined list of requirements provided by HR.

The document must be written in English and will be reviewed by the HRO.

DELIVERABLES

1. Deliverables/Outputs

Report with information on each Brazil Zone Office (Brasilia/DF, Belém/PA, Boa Vista/RR, Salvador/BA, Recife/PE, Fortaleza/CE, Rio de Janeiro/RJ, São Paulo/SP, São Luís/MA e Manaus/AM) as follow:

• Geographic and Climate
• Climate, weather and geography.
• History
• Politics of government
• Economy
• Religion
• Culture and customs
• Language
• Currency
• Measurement
• Electricity and Appliance system
• Security
• Food and groceries
• Social recreational activities
• Keeping fit
• Medical facilities
• Recommended vaccinations
• Educational facilities for expatriates
• Banking services
• Postal services
• Customs & duty, VAT refund
• Housing, real estate agents and Domestic help (obligations, agencies)
• Telephone and internet
• UNICEF location, office structure, office working hours, office holidays, dress code, staff association

The report must be delivered in WORD, Excel and PDF format.

2. Deadline: 14 December 2023

DURATION OF CONTRACT: 30 calendar days (from 15 November to 14 December)

MINIMUM QUALIFICATIONS REQUIREMENT

• Academic qualification/level of education: secondary education or graduation in communication, tourism, or any related area.
• Experience in gathering information, complying, and preparation of informative guides and/or internal communication papers.
• Proven written skills in both English and Portuguese.
• Solid experience with word, excel and PDF formats.

LANGUAGE PROFICIENCY

• Fluency in English and Portuguese (both reading and writing).

UNICEF’S CORE VALUES

Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone*, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.*

UNICEF offers reasonable accommodation for consultants with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

GENERAL CONDITIONS: PROCEDURES AND LOGISTICS

• Consultant will work from home using own equipment and stationery. UNICEF will provide office space for consultative meetings when needed.
• Consultant’s, travel costs should be included in the consultant’s fee.
• No contract may commence unless the contract is signed by both UNICEF and the consultant and mandatory courses are completed.
• Consultants will not have any representative, certifying, or approving authority, or supervisory responsibilities or authority on UNICEF budget.
• The consultant will work remotely on a delivery basis.

FINANCIAL PROPOSAL

• Costs indicated are estimated. Final rate shall follow “best value for money” principle, i.e., achieving the desired outcome at the lowest possible fee.
• A financial proposal including the fee for the assignment based on the deliverables and number of days must be submitted. Consultants are asked to stipulate all-inclusive fees, including lump sum, administrative cost, travel cost and subsistence costs, as applicable.
• The payment will be based on submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

INSURANCE AND HEALTH COVERAGE

• The contractor is fully responsible for arranging, at his or her own expenses, such life, health, and other forms of insurance covering the term of the contract as he or she considers appropriate.

• The contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members.

  RESTRICTIONS

• Consultants may not receive training at the expense of UNICEF. Notwithstanding, consultants must complete the applicable mandatory trainings before the signature of the contract.

• In case of government officials, the contract cannot be issued without prior written clearance by the Government​, or unless on leave without pay.

REMARKS:

ADMINISTRATIVE DETAILS: Expert, recognized authority, specialist in a specific field; advisory or consultative capacity; no continuing need in UNICEF; a consultant shall not perform any of the existing functions or responsibilities of staff members; must not be assigned functions requiring any representative, certifying, approving authority or supervisory responsibility; contracts are delivery-based with a delivery schedule; consultants manage their own time; consultants will largely be remote-/home-based, not office-based.

Individuals engaged under a consultancy will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.