Team Leader Support Services

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

Support Services team leader is over all responsible for support budget management of area office support section. The team leader is responsible & supervision of overall support services team in area office and field office; includes functions such as Finance, Supply Chain, HR / Administration, and Information technology. He / She ensures organization's standard policies and internal procedures are in place, understood and adhered to by all DRC staff in the area. He / she supervises, train, coaches the staff under their supervision. Support Services team leaders holds budget management responsibility.

Responsibilities:

• Ensure management of support service unit in area-level operations in the areas of finance, administration, human resources management and logistics / procurement at the area office as well as in the field offices, providing technical support in areas under supervision
• Monitor projects burn rate; and ensure accurate forecasts for all ongoing & new coming grants are updates on regular basis.
• Approve requests in line with budget availability in line with DRC shared cost policy.
• Encourage a positive, innovative and mutually supportive team spirit amongst the team
• Monitor staff performance and conduct to ensure compliance with job requirements and DRC policies and values
• Guided by the DRC Programme and operations Handbooks, continuously monitor and suggest relevant accountability initiatives in the field as well as strengthen the effort to document the impact of DRC activities in the province and wider area.
• Oversee, audit and control and implement corrective actions related to DRC operational standards in the areas of finance, administration, human resources and logistics / procurement.
• Ensure DRC continually retains and develops its operational capability to provide a rapid emergency response, particularly within its procurement systems from the procurement, delivery, and storage and transportation plan.
• Contribute to the development and implementation of DRC's overall development initiatives, particularly in the area of ​​contracting and financial accountability.
• Establish and implement in both bases an adequate monitoring and control system for procurement processes, including the organization of requests for quotations, receipt and evaluation of quotation requests, negotiation of certain contract conditions in full compliance with DRC procedures.
• Ensure that all administrative and legal systems are accurate and maintained
• Make sure all equipment, ex. computer equipment / office equipment, telephones, photocopiers in the area, are maintained and used properly.
• Ensure that an appropriate inventory of all DRC equipment in the area is maintained and updated regularly.
• Manage and monitor the use of office supplies by ensuring that supplies are adequate and appropriately supplied and used in the area.
• Work to build the capacity of operational support staff throughout the operation through frequent in-service training and mentoring support.
• Ensure that all recruitment processes in the area are open, transparent and equitable, in accordance with the standard recruitment standards of DRC.
• Ensure that the DRC staff appraisal system is understood and applied by all managers in the area and that they control the performance of staff under their supervision in a timely manner.
• Ensure staff capacity building of the support services staff (finance, procurement, logistics, HR and administration) as a part of annual plan.
• Ensure proper staff management for the support services department on daily basis and make necessary improvement plans.
• Support the Area Manager and area management team in relations with donors and authorities in the area particularly with respect to compliance, registration and audit issues.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• Minimum 5 years relevant professional work experience in support services.
• At least two years’ experience in financial management.
• At least 3 years in project management in both development and crisis areas;
• Strong proven experience in managing logistics, procurement, administrative and financial functions.

Education/qualifications:

• University degree in economics, finance, business administration or similar field

Languages:

• Excellent spoken and written English
• Fluency in in both Dari and Pashto

We Offer:

• Salary and conditions will be in accordance with DRC salary scale

Application process:

Interested? Then apply for this position, all applicants must send a letter of motivation and DRC Job Application form, you can access our job application form from the below link.

DRC Job Application form link: https://www.acbar.org/Document/8060869251.docx

Note: Please attach the completed application form instead of CV along with your letter of motivation to the official DRC Job portal address mentioned in the job vacancy, Only DRC Job application form will be considering, please do not attached your CVs.

Females are highly encouraged to apply.